Anonymize a User Record

Users may ask to have their personal information removed from a publication's database. A link in the footer of system emails enables users to make that request. Initiating the request triggers a Request Removal Notification letter. This email notifies the appropriate publication staff to complete the anonymization process.

To anonymize a user record:

1. Click the deep link in the Request Removal Notification letter to go directly to the Search People – Update Information page of the user requesting personal data removal.
2. In the left column, verify that a date-time stamp indicates that the user has requested removal.
3. Optional: Check the box to retain user name. (The publication determines this policy.)
4. Check the Anonymize this User button. This action opens a confirmation pop-up window.
5. In the pop-up window, click the Proceed with Anonymization button. (Or click the Cancel button to exit the process without completing.)

For related information, see:

Inactivate People Record

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