Configuring an email notification for the editorial office that a new user has registered or has been proxy registered for EM enables the staff to identify all new registrants in order to review the new registrant's record and make any necessary changes (such as activate a Reviewer role).
Configuration requires creating a letter and configuring an ActionManager event.
To set up the letter, go to PolicyManager > Email and Letter Policies > Edit Letters. The letter templates may include a Journal Office Notice New User. This can be edited, or you may create a new letter (click the Add New Letter button). On the Add/Edit Letter page, enter the appropriate information:
Enter letter text in the Letter Body text box. Sample text:
"The following new user has registered on the EM system: %NEWUSER_NAME%. Check the recorded information and configure the new user's permissions."
The merge field, %NEWUSER_NAME%, inserts the new registrant's full name (Title, First, Middle, Last).
For details on letter configuration, see Create Letters.
Note: Some merge fields can only be used to pull in the letter recipient's information, such as %REALNAME%, %NAME%, %ADDRESS%, %EMAIL%, and many others. Do not use these merge fields for this letter. Only the merge field %NEWUSER_NAME% provides identifying information about the registrant.
To set the role to receive the letter, go to ActionManager and click the Letters link for the role(s) to receive this notification. Go to Registration > New User Registers (event), and select the letter created above from the drop-down menu. When finished, click Submit.
For details on associating letters and events, see Link Letters to ActionManager Events.
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