Create Editor Decision Phrases
Publications can create a collection of phrases for use in Decision letters. These phrases can provide a consistent voice when communicating editorial decisions in letters to Authors as well as saving time for Editors. Editors can quickly add publication-defined, regularly used comments directly into the Decision letter without having to type them each time.
When Editors access the Decision and Comments page to submit a decision, they can select any, all, or none of the configured phrases to include in the letter. The choices each Editor makes are passed up the Editor Chain (if applicable), showing as checked boxes on the higher-level Editor's page.
The merge field %EDITOR_DECISION_PHRASES% is available for use in Decision letters. Phrases selected by any participant in the Editor Chain populate this merge field when the letter is generated. The phrases appear in the letter as separate paragraphs. The letter, including the Decision phrases, can be edited by the Editor responsible for notifying the Author.
To configure:
Configuration includes creating the pool of phrases to be used and then configuring Editor Forms to use selected phrases (based on the Editor Role/Article Type configuration).
To create the phrases, go to PolicyManager > Reviewer and Editor Form Policies > Editor Decision Policies > Configure Editor Decision Phrases.
On the Configure Editor Decision Phrases page, click Add Editor Decision Phrase to open a pop-up window. Enter the phrase in the text box. Click the Save icon (
) or, to enter another phrase, click the Save and Add icon (
).
The pop-up window also includes a Delete icon (
) and a Cancel icon (
).
Once the phrases have been created, they appear in a list on the main Configure Editor Decision Phrases page. The order the phrases appear here is the same order in which they are displayed in the list on the Decision and Comments page. The list can be reordered using the grip tool (
) to drag and drop items in the preferred order. Phrases may be edited by clicking the Edit icon (
). Terms may be removed (click the Delete icon).
To include phrases on Editor Forms, go to PolicyManager > Reviewer and Editor Form Policies > Editor Decision Policies > Create Editor Forms. For details, see Configure Editor Forms.
To include Editor-selected phrases in the Decision letter, use the merge field, %EDITOR_DECISION_PHRASES%. For details on letter configuration, see Create Letters.