Fees and Payments Page

For authorized Editors/Publishers, the Fees and Payments link appears on the Details page of a submission when there is at least one payment record associated with the related submission (either a Submission Fee or a non-submission Fee). Clicking this link will navigate the user to the Editor/Publisher version of the Fees and Payments page.

If there is more than one fee associated with the submission, the user sees an interim page (Select a Fee) listing all associated fees and must select one to proceed to the applicable Fees and Payments page. Fees may only be viewed one at a time.

The appearance of the Editor/Publisher version of the Fees and Payments page varies, depending on the type of fee and its current Payment Status. For authorized roles (with Edit Fees and Payments permission) some fields may be editable. For example:

If the Author has not yet paid the fee, the Amount Due can be changed, or the Editor/Publisher can cancel the fee (via the checkbox).
If the Author has requested a waiver, checkboxes to grant or deny the request appear.
Notes fields allow the user to enter any relevant information (Notes to Author, Internal Notes).

To save any edits to the page, the user must click Save Changes and Proceed.

Changes may require notifying the Author. If a letter is associated with the change made, the user proceeds to a Customize Letter page, where s/he can customize the content of the email before sending it to the Author.

If the user has only View Fees and Payment permission, no information on the Fees and Payments page is editable, regardless of payment status.

On all versions of the Fees and Payments page, two links appear at the top of the page:

Fee History: Opens the Fee History page for this submission. The top part of the page shows any payment status changes to the fee, and the bottom area shows any email letters that have been sent related to the fee. Every change made to a payment record is captured in Fee Status History, along with the user who performed the action, providing a complete audit trail for each payment record.
Send Fee Email: Opens a page similar to the Send Ad Hoc Email page available in EM/PM; however, the available letters are limited to those in the Fees and Payments letter family. (This link is not dependent on the user having Send Ad Hoc Email permission as this is specific to Commerce Manager.)