Flags for Submission Records

Publications may provide graphical flags that enable users with permission to mark submission records. Users with Editor and Publisher roles may have permission to view, turn on, and/or turn off flags.

View flags

Submission flags and the icon to set them are displayed next to next to Details links and Manuscript Details links. Submission flags and the icon may also be configured to appear on custom Details pages.

Submission flags may also be used on publication sites using production tracking. Flags attached to submissions and the icon to set a flag are displayed next to the Production Details link.

One or more flags can be set to display for a submission. Roll over a flag to see hover text that shows the name of the flag, or click the flag to open the Flag Legend pop-up window.

Search by flag

Editors with search permission and permission to view submission flags may also use Submission Flag Name as a search criterion.

Turn flags on and off

Users with permission to set flags see a gray flag icon. The icon appears next to Details and Manuscript Details links, next to the Production Details link (if production tracking is enabled), and on custom Details pages (if configured to display.

A Submission Flags pop-up window shows icon and name for all configured submission flags. Users with permission may turn flags on and off via this popup.

To set a flag:

Click the gray flag icon to open a pop-up window.
In the Submission Flags popup, check the Display box next to the applicable flag to enable it. (To disable a flag, uncheck the Display box.)
Click Submit.

A user may have permission only to turn on flags (once set, the checkbox is read-only) or only to turn off flags (checkbox is not displayed for flags that have not been set). Users with both permissions may both select and deselect the checkbox setting.

Note: The flag feature requires that a user's browser have an installed font that includes Unicode characters (Arial Unicode MS). Most Windows and Macintosh machines have this font installed. Without this font some of the flag characters will appear as square boxes.

Incoming transferred submission flags

If this feature is enabled, two flags may be displayed to call attention to incoming transferred submissions received from another EM publication:

Transferred Submission with reviews: Two left-pointing arrows indicate a transferred submission that includes one or more reviews.
Transferred Submission without reviews: One left-pointing arrow indicates a transferred submission that does not include reviews.

Editor and Publisher roles with permission to view submission flags see these flags next to the Details link in folders on the Main Menu tab. In addition, users with search permission may also use these flag names as search criteria via Search Submissions.

Note: These flags are set automatically. Users cannot activate, edit, or manually assign the flags. These flags are not recorded in Submission Flag History.