Manage Submission Fees: Check Payment Information

Submission fees are applied to submissions based on Article Type. The Article Type of a submission may change during processing under various conditions:

When the Author changes the Article Type after the submission is sent back to the Author by the editorial office.
When an Editor changes the Article Type during the editorial review process.

When the Article Type is changed and the submission fee associated with the original Article Type is different from the submission fee associated with the new Article Type, a Check Payment Information flag icon () is displayed next to the Fees and Payments link on the submission's Details page and on Commerce Manager reports. The flag serves to alert editorial staff to potential payment issues that require attention.

If a submission already has a submission fee payment record when the Article Type is changed, no changes are made to the existing payment record. The payment record remains intact, but the Check Payment Information flag appears.

Note: The Check Payment Information flag is only applicable to submission fees. Non-submission fees are not affected, because they are not tied to an Article Type. Changing the Article Type has no impact on non-submission fees that have already been charged.

An authorized Editor/Publisher can turn off the flag by deselecting/unchecking the box next to the option to Display Check Payment Information Flag at the top of the Fees and Payments page. Once the flag has been turned off, it cannot be set again, unless there is another change in Article Type. Users who do not have edit permission can see the flag next to the Fees and Payments link but cannot turn it off.