Some Open Access publications may require that Authors pay a publication charge (aka Article Processing Charge (APC)) to submit their work. An Author may be presented with a Publication Charges page after clicking the button, Build PDF for My Approval, at the end of the submission process.
Depending on publication configuration, submitting a manuscript for Open Access publication may be optional or required.
Note: The title of the Publication Charges page and names of some links and buttons may be slightly different than described here. The publication site may have customized text.
The information displayed to the Author on the Publication Charges page depends on whether Open Access publication is optional or required.
The Author is given the option to submit the manuscript for Open Access publication.
The submission moves to the Submissions Waiting for Author's Approval folder. The Author can view and approve the system PDF to complete the submission process.
If the Author answers YES, the actual publication charges are communicated if the manuscript is accepted. If the Author answers NO, the manuscript is not considered for Open Access publication.
The Author must agree to submit the manuscript for Open Access publication.
The submission moves to the Submissions Waiting for Author's Approval folder. The Author can view and approve the system PDF to complete the submission process.
If the Author answers YES, the actual publication charges are communicated if the manuscript is accepted.
If the Author answers NO, the Author cannot complete the submission. (The submission moves to the Author's Incomplete Submissions folder. The Author can remove it from the system, using the Remove Submission link.)
An error message will display to the Author if a problem occurs when information is sent from EM to the payment system. The message will indicate specific details of the error.
For example, if the Author enters an email address in an incorrect format, the message reads:
An error has occurred. You may edit the submission to correct invalid information or contact
the editorial office for assistance. The error is:
Incorrect value for field “manuscript_author[2].emailAddress”
Depending on the payment system in use, the Publication Charges page may also display messages about potential waivers and funding that may be available. The payment system may send the Author an email with a link to view all potential funding opportunities. These are based on information provided by the Author (institution and funding information). Any action on funding opportunities and payment of charges is taken only when a manuscript is accepted for publication.
If the Author agrees to submit the manuscript for Open Access publication, a View Publication Charges link may appear in the Action column in several Author folders (depending on when the charges are triggered):
A Publication Charge Payment Due Request may be triggered when the Author is notified that the submission has been accepted or when final disposition of the submission is set. Once the request for payment has been triggered, a Pay Publication Charges link may appear in the Action column in place of the View Publication Charge link in several Author folders:
A notification email is sent to the Author requesting payment for the publication charges. The email may contain a clickable deep link to go directly to the payment system.
The Author may also complete the transaction by clicking the Pay Publications Charges link for the submission.
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