Options for Initiating Production

Publications may opt to initiate production automatically or to have an Editor initiate production manually.

Automatically initiate production

Publications can configure the system to initiate production automatically when a submission's final disposition is set to an Accept term.

The system automatically initiates production after an Editor has confirmed the final step of the transmittal form process.

If the Editor completing the transmittal form process has the applicable permission (Allow Task Assignment and Assignment to Schedule Group when Initiating Production), the system will direct the user to the Initiate Production and Assign Production Task page. At this point the user can: assign the submission to a Schedule Group, assign a first submission task, or choose to not assign a task. If no task is assigned, the submission stays in the Production Initiated – No Tasks Assigned folder.

If the Editor completing the transmittal form process does not have the applicable permission, the system returns the user to the referring page. Production staff can locate the submission in the Production Initiated – No Tasks Assigned folder and perform task assignments.

Manually initiate production from All Submissions with Final Disposition folder

Publications must grant Editor roles permission to initiate production manually. Editors with the applicable permission (Initiate Production Manually) see an Initiate Production link in the Action column in the All Submissions with Final Disposition folder (and its sub-folders) and on the Search Submissions results page.

Assigning tasks after production is initiated

Editor roles with permission (Allow Task Assignment and Assignment to Schedule Group when Initiating Production) can assign tasks for a submission after production has been initiated either manually or automatically.

Editors with this permission proceed to the Initiate Production and Assign Production Task page after clicking the Initiate Production link (manual initiation) or after completing the transmittal form process (automatic initiation). On this page Editors can assign the submission to a Schedule Group, assign a first submission task, or choose to not assign a task and place the submission into the Production Initiated – No Tasks Assigned folder.

If the Editor completing the transmittal form process does not have this permission, the system returns the user to the referring page. Production staff can locate the submission in the Production Initiated – No Tasks Assigned folder and perform task assignments.

To Configure:

ProduXion Manager must be enabled. Contact your Aries Account Coordinator.

Go to PolicyManager > ProduXion Manager > Configure Automatic Production Initiation. One or more trigger points may be selected. Check the box next to one or more options and click Submit.

Setting Final Disposition to Accept: Applies to most standard EM submissions
Setting Final Disposition to Accept on Submission: Applies to most standard EM submissions, before an Editor is assigned
Setting Final Disposition to Accept and Transmit: Applies to Conference Submissions only

To grant Editor permission, go to RoleManager > Editor Roles. Select the appropriate Editor role and click Edit. On the Edit Role Definition page, go to the ProduXion Manager section, check the box next to the applicable permission(s), and click Submit.

Initiate Production Manually: If automatic production initiation is enabled, a publication may not need to grant this permission to Editor roles as long as final disposition is always set on submissions. This permission may be required if production may be initiated before a final disposition is set on a submission.
Allow Task Assignment and Assignment to Schedule Group when Initiating Production: An Editor role granted this permission must also be granted Initiate Production Manually permission OR the publication must be configured for automatic production initiation.