Allow Submission of Supplementary Materials

Publications may allow Authors to submit audio, video, and other file types that are not possible to build into a PDF format. Once submitted, these supplementary files are accessible via a link in the submission PDF. All uploaded files are checked for viruses.

The publication may configure a file upload size limit. If a limit is set, Authors and Editors cannot upload a file larger than the configured size limit.

To Configure:

To create a Submission Item that builds a link in the PDF instead of displaying the file (or to modify an existing Submission Item for this purpose), go to PolicyManager > Submission Policies > Edit Submission Items. Create a new Submission Item or select an existing one.

On the Add/Edit Submission Item Type page, two settings related to this feature:

Item Type Family: Use the drop-down menu to select Supplemental.
PDF Handling (Reviewer and Author/Editor): Use the drop-down menus to select the option, Build Hyperlink to the Item into the PDF (Item not displayed in PDF).

Both of these settings must be turned on in order to enable the functionality.

For more information on configuring Submission Item Types, see Define Submission Item Types.

To set a size limit on files, go to PolicyManager > Submission Policies >Set Maximum Size of Uploaded File. In the text box, enter a whole number (integer) of megabytes. Leave the text box blank to impose no limit.

For more information, see Set Maximum Size for Uploaded Files.