Display Additional Information for Invited Authors

When an Author is invited to contribute a commentary on an existing submission, invitation-related notes may be entered by the inviting Editor at the time of Author invitation.

Additional Manuscript Detail fields may also be configured to display for Invited Submissions. When configured in this way, Editors may enter information in these fields (through the Details page) on a "parent" submission (the submission on which a commentary is being solicited). When the Editor has provided information in these Additional Manuscript Detail fields, the Invited Author(s) will be able to view this information.

When either Invitation Notes or Additional Manuscript Details are provided for the invited Author, the Author will see a link, View Invitation Information, in the My New Invitations folder (on the Author Main Menu). This link also appears in these other Author folders: My Accepted Invitations, Incomplete Submissions, and Submissions Waiting for Author's Approval. Clicking the link opens a pop-up window where the related Invitation Notes and/or Additional Manuscript Details are displayed.

Invitation notes may be included in the Author invitation letter by using the merge field, %INVITATION_NOTES_TO_AUTHOR%.

Editors also have access to view any Author Invitation Notes in the following locations:

On the Details page of the proposal or "parent" submission, in the Invited Authors section, with other invitation-related information
On the Details page of the invited submission
As a selection criterion on Search Submissions, for an invited submission, if there were invitation notes associated with the invitation the Author received (if configured)
As a selection criterion on the Proposal Pipeline Report (for proposal-related invitations and invited submissions)

To Configure:

To configure Additional Manuscript Detail Fields for Invited Submissions, go to PolicyManager > Additional Data Policies > Add/Edit Additional Manuscript Detail Fields. Click Add to create a new field, or click the Edit link for an existing field. On the Add/Edit Additional Manuscript Detail Field page, uncheck the box in the Hide column next to the setting, Display for Invited Submissions. (This item is set to "Hide" by default.) When finished, click Submit. For more information, see Additional Manuscript Detail Field.

To configure Invitation Notes, go to PolicyManager > Additional Data Policies > Edit Additional Invitation Details.

Enter any custom instructions (or edit the default instructions) in the text box. These instructions will be displayed to the Author on the Additional Invitation Details page.
To enable Editors to write Invitation Notes when inviting Authors, check the box next to the setting, Display "Invitation Notes to Author" comments box. When this is enabled, a text entry box will appear for each Author during the invitation process on the Select Authors – Confirm Selection and Customize Letters page.
To make the Invitation Notes a searchable criterion, check the box next to the setting, Make the "Invitation Notes to Author" comments searchable using Search Submissions. When this is enabled, the invitation notes associated with an invited submission are searchable using Search Submissions. (Note that a result is returned only for an invited submission that has been received by the editorial office. A result is not returned for an outstanding invitation that is not yet associated with an invited submission.)
When finished, click Submit.