Merge Field Quick Reference Guide

%GROUP_JOURNALS%

Inserts the list of publications in the current IJRS group separated by commas. For IJRS-linked publications only. For use in IJRS Group Notifications (to merge or inactivate People records).

%JOURNALACRO%

Inserts the publication's code (abbreviation or acronym) that appears in the URL used to access the publication's EM site, e.g., JCAT.

%JOURNALFULLTITLE%

Inserts the publication's full name.

%JOURNAL_URL%

Inserts the publication's external (public) URL to access the EM site, e.g., https://jcat.edmgr.com.

%PUBLICATION_EMAIL_EM%

Inserts the email address designated as the Editorial "Email from" Address. This merge field is available for use in any email sent from the publication (as configured in PolicyManager).

%PUBLICATION_EMAIL_PM%

Inserts the email address designated as the Production "Email from" Address. This merge field is available for use in any email sent from the publication (as configured in PolicyManager).

%TODAYS_DATE%

Inserts the send date of the email, displayed in the publication's preferred format (as configured in PolicyManager).

%TITLE%

Inserts the recipient's title.

%FIRST_NAME%

Inserts the recipient's given/first name.

%MIDDLE_NAME%

Inserts the recipient's middle name.

%LAST_NAME%

Inserts the recipient's family/last name.

%REALNAME%

Inserts the recipient's full name: title, first, middle, last, e.g., Dr. Samantha J. Rogers. If the recipient has provided a preferred name (nickname) in the user profile, the preferred name is used, e.g., Sam.

%GREETING%

Inserts the recipient's preferred name from user profile, e.g., Bob. If Preferred Name field is blank, then title and last name are used, e.g., Dr. Smith. If Title and Preferred Name fields are blank, then first and last name are used, e.g., Robert Smith.

%DEGREE%

Inserts the recipient's degree, e.g., Ph.D., M.D.

%POSITION%

Inserts the recipient's position.

%INSTITUTION%

Inserts the recipient's institution.

%DEPARTMENT%

Inserts the recipient's department.

%ADDRESS1%

Inserts the recipient's street address line 1.

%ADDRESS2%

Inserts the recipient's street address line 2.

%ADDRESS3%

Inserts the recipient's street address line 3.

%ADDRESS4%

Inserts the recipient's street address line 4.

%CITY%

Inserts the recipient's city.

%STATE%

Inserts the recipient's state or province.

%ZIP_CODE%

Inserts the recipient's ZIP or postal code.

%COUNTRY%

Inserts the recipient's country.

%ADDRESS%

Inserts the recipient's block address field consisting of institution, department, street address lines 1-4, city, state/province, ZIP/postal code, and country.

%EMAIL%

Inserts the recipient's email address(es). Multiple addresses are separated by semicolons.

%PHONE%

Inserts the recipient's primary phone number.

%FAX%

Inserts the recipient's fax number.

%PERSON_CLASS%

Inserts the list of the recipient's selected personal classifications separated by semicolons.

%PERSON_KEYWORDS%

Inserts the list of the recipient's personal keywords separated by semicolons.

%ISNI%

Inserts the recipient's ISNI personal identifier.

%ORCID%

Inserts the recipient's ORCID personal identifier. (A deep-linking merge field displays a link to retrieve an ORCID identifier when the user does not have one on record; see the Deep-linking merge field section.)

%PUBMEDAUTHID%

Inserts the recipient's PubMed Author ID.

%RESEARCHERID%

Inserts the recipient's Researcher ID.

%SCOPUSAUTHID%

Inserts the recipient's SCOPUS Author ID.

%MERGE_KEEP%

Inserts the title, first, middle, last name (username) of the person that was kept in a merge people function. Use in conjunction with %MERGE_OLD% in notification letters (triggered by the ActionManager event, Merge Duplicate Users) to user, editorial office. Also for use notifications to editorial offices of IJRS-linked publications.

%MERGE_OLD%

Inserts the title, first, middle, last name (username) of the person that was inactivated in a merge people function. Use in conjunction with %MERGE_KEEP% in notification letters (triggered by the ActionManager event, Merge Duplicate Users) to user, editorial office. Also for use notifications to editorial offices of IJRS-linked publications.

%NEWUSER_NAME%

Inserts the new registrant's full name (title, first, middle, last name). For use in a letter to notify publication staff or Editor that someone has newly registered on their EM system (ActionManager event, New User Registers).

%PASSWORD% and %BLINDED_PASSWORD%

These merge fields behave in identical way, inserting one of two deep links (depending on whether or not the recipient has a saved password in the system). The actual password is never sent. If the email includes copied (cc and bcc) recipients, the link does not appear in the copied emails. Only the main recipient receives the link. The deep link expires after the recipient successfully creates or resets the password.

%USERNAME% and %BLINDED_USERNAME%

These merge fields behave in identical way, inserting "Your username is:" followed by the recipient's username. The username does not appear in the copied (cc or bcc) emails or in correspondence history.

%PROXY_REGISTRATION_OPERATOR%

Inserts the first and last name of the person who performed the proxy registration. For use only in letters (triggered by the ActionManager event, Proxy Register New User): welcome letter to new user and notification to the publication office.

%PROXY_REGISTRATION_EDITORROLE%

Inserts the Editor role of the person who performed the proxy registration. For use only in letters (triggered by the ActionManager event, Proxy Register New User): welcome letter to new user and notification to the publication office.

%SENDER%

Inserts the name of the sender of the letter. If a letter is triggered by a proxy action, this field pulls the name of the user whose account is triggering the letter, not the person proxying into the account. Available in all letters.

Manuscript-related information

%ABSTRACT%

Inserts the abstract (entered by the Author during submission).

%ARTICLE_SHORT_TITLE%

Inserts the short title of the manuscript.

%ARTICLE_TITLE%

Inserts the full title of the manuscript.

%ARTICLE_TYPE%

Inserts the article type of the manuscript.

%DATE_REVISION_DUE%

Inserts the date on which the Author's revision is due, based on the number of days set in PolicyManager or on the new number of days entered by the Editor (when the Editor overrides the default due date). Date is displayed in the publication's preferred format (as configured in PolicyManager).

%DATE_REVISION_SUBMITTED%

Inserts the submission date of the most recent revision of the manuscript. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%DOCUMENT_PUBDATE%

Inserts the Submission Actual Publication Date for the submission. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%KEYWORDS%

Inserts a list of the manuscript's keywords separated by semicolons.

%MS_CLASS%

Inserts the list of the manuscript's classifications separated by semicolons.

%MS_NUMBER%

Inserts the submission's manuscript number.

%MS_REGION_OF_ORIGIN%

Inserts the submission's region of origin (selected by the Author during submission).

Note: This field does not insert the country of origin from the Author's address record.]

%PROD_NOTES%

Inserts the contents of the Production Notes box. For use in any Editor or Publisher letter associated with the manuscript.

%REVISION_ASSIGN_DATE%

Inserts the date the Author was notified of a Revise decision. (If a submission is revised multiple times, this is the most recent Revise value.) Date is displayed in the publication's preferred format (as configured in PolicyManager).

%SECTION_CATEGORY%

Inserts the manuscript's section/category (selected by the Author during submission).

%SUBMISSION_NOTES%

Inserts the contents of the Manuscript Notes box. For use in any Editor or Publisher letter associated with the manuscript.

%SUBMIT_DATE%

Inserts a manuscript's Initial Date Submitted. This date may change if the submission is sent back to the Author for any reason (before it is assigned to an Editor). The date applied is for the most recent version of the manuscript. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%TECHNICAL_COMMENTS_TO_AUTHOR%

Inserts the latest entry in the Technical Comments to Author box for the latest revision. For use in Author letters (in the Communications to Author letter family) associated with a submission. Note: For use only with the Technical Check feature.

%TECHNICAL_NOTES%

Inserts the contents of the Technical Notes to Editor box. For use in any Editor or Publisher letter associated with the manuscript. Note: For use only with the Technical Check feature.

%TRANSMITTAL_FORM%

Inserts the submission metadata (as configured in PolicyManager) from the current transmittal form. Primarily for use in email notifications sent to the Publisher (and to any other Role) triggered by the ActionManager events, Final Disposition Accept or Final Disposition Accept on Submission, but the field may be used in any letter associated with a submission.

Author-related information

%ALL_AUTHORS%

Inserts a list of all Authors, including the Corresponding Author, separated by semicolons. Listed in the order designated during the Add/Edit/Remove Author submission step, in the format of first, middle, last names and degree for each Author.

%ALL_AUTHORS_AND_CONTRIBUTOR_ROLES%

Inserts a list similar to %ALL_AUTHORS%, with the addition of Contributor Roles. Note: For use only with the CRediT Taxonomy feature.

%ALL_AUTHORS_WITH_SELECTED_METADATA%

Inserts selected Author metadata (as configured in PolicyManager).

%AUTHOR_CONTRIBUTOR_ROLES%

Inserts the Contributor Roles metadata for an Author associated with a submission (as indicated during the Enter Author Details submission step). Each Contributor Role includes degree of contribution, if collected. For use in Co-author verification letters. Note: For use only with the CRediT Taxonomy feature.

%AUTHOR_INST%

Inserts a list of the institutions for all Authors separated by commas.

%AUTHOR_LIST%

Inserts a list of other Authors (does not include the Corresponding Author) associated with the manuscript, in the format of first, middle, last names and degree for each Author, separated by semicolons.

%AUTHOR_QUESTIONNAIRE%

Inserts all questions presented and responses from all Authors/Co-authors. The text "Question:" is inserted before each question and "Response:" is inserted before each response. (If an Author did not respond to a question, the question and a blank response display.)

%AUTHOR_QUESTIONNAIRE_SUBSET%

Inserts a subset (as configured in PolicyManager) of the questions presented and answers from all Authors/Co-authors. Display format is the same as for %AUTHOR_QUESTIONNAIRE%.

%AUTHOR_REMIND_COUNT%

Inserts the number of revision reminder letters that the Author has been sent for this submission/revision. For use in Author or Co-author Reminder letters.

%AUTHOR_REMIND_DATE%

Inserts the date that the last revision reminder letter was sent to the Author. For use in Author Reminder letters. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%CORRAUTHOR%

Inserts the Corresponding Author's %REALNAME%.

%CORRAUTHOR_ADDRESS%

Inserts a block address field (institution, department, address lines 1-4, city, state/province, ZIP/postal code, and country) of the primary address of the Corresponding Author linked to the current version of the submission. For use in any letter associated with the submission.

%CORRAUTHOR_EMAIL%

Inserts the email address(es) of the Corresponding Author linked to the current version of the submission. Multiple addresses are separated by semicolons. For use in any letter associated with the submission.

%CORRAUTHOR_ISNI%

Inserts the Corresponding Author's ISNI personal identifier.

%CORRAUTHOR_INST%

Inserts the Corresponding Author's institution.

%CORRAUTHOR_ORCID%

Inserts the Corresponding Author's ORCID personal identifier.

%CORRAUTHOR_PUBMEDAUTHID%

Inserts the Corresponding Author's PubMed Author ID.

%CORRAUTHOR_RESEARCHERID%

Inserts the Corresponding Author's Researcher ID.

%CORRAUTHOR_SCOPUSAUTHID%

Inserts the Corresponding Author's SCOPUS Author ID.

%FIRST_AUTHOR%

Inserts the First Author as designated in the Author list (built by the Corresponding Author during the Add/Edit/Remove Author submission step). This merge field includes first, middle, last names and academic degree of the person in the First Author position.

%READ_AND_PUBLISH_TO_AUTHOR%

Inserts text configured on AdminManager > Configure Read & Publish Merge Field. Populates only in letters to Corresponding Author for Article Types configured for use with Read & Publish processing.

%RESPONSE_TO_REVIEWERS%

Inserts the Author's response to the Reviewer's comments. This merge field is only applicable to revised manuscripts.

Reviewer-related information

%ALL_RESPONSES_AND_INDIVIDUAL_COMMENTS_TO_AUTHOR% -

Inserts all Review Questions and responses (not only those configured for inclusion in Decision letters) and Comments to Authors from all completed reviews submitted by Reviewers of the current revision, organized by Reviewer. Information about pending Reviews and Reviewer Invitations appears before submitted Reviews (i.e., "[n] Reviewer(s) have been invited but have not agreed to review yet" or "[n] Reviewer(s) have agreed to review, but have not submitted their reviews yet.") For use only in the Ad Hoc from Editor letter family.

%COMMENTS_TO_EDITOR%

Inserts all Confidential Comments to Editor from Reviewers of the current revision of the manuscript. If the Editor has modified the Comments to Editor field, the merge field inserts the edited version. For use in Editor letters (Notification of Decision, Invitation/Assignment to Editor following another Editor's completion of assignment), Reviewer Notification letter, and Notify Author Decision letter. This merge field can also be used in the letter sent when a Reviewer declines an invitation to review a submission; in this case, the merge field inserts the Confidential Comments to Editor from the single associated review. For classic Editor invitation workflow, this merge field can be used in the letter sent when an Editor declines an invitation; in this case the merge field inserts the Editor’s Reason for Decline. Note: Special care should be taken when using this merge field in letters to roles other than Editor.

%COMPLETED RESPONSES_AND_INDIVIDUAL_COMMENTS_TO_AUTHOR%

Inserts all Review Questions and responses (not only those configured for inclusion in Decision letters) and Comments to Author for a single Reviewer when the review is submitted. For use only in letters sent to the Reviewer and Editors triggered by the ActionManager event, Review Assignment Completed.

%INDIVIDUAL_REVIEWER_COMMENTS_TO_AUTHOR%

Inserts the Reviewer Comments to Author (separate from the Editor Comments) selected for inclusion by the Editor who made the decision. Selected comments are labeled by Reviewer Number. For use in Decision Letters and Reviewer Notifications of an Editor Decision. Note: A PolicyManager setting on the Edit Review Form page is required to keep Reviewer Comments separate from Editor Comments. Publications using this merge field for Reviewer Comments should also use the merge field, %COMMENTS_TO_AUTHOR%, to pull in Editor Comments.

%INVITE_RESPONSE_DAYS%

Inserts the number of days a Reviewer has to respond to an invitation (as set on the Reviewer Selection Summary page of the submission). For use in Reviewer invitation and reminder letters.

%LINKED_REVIEWER_COMMENTS_TO_AUTHOR%

Inserts the Reviewer Comments to Author fields from selected completed reviews from Linked Submissions. Groups reviews by submission and labels with the Linked Submissions manuscript number and article title. For use in Reviewer invitation and assignment letters.

%LINKED_REVIEWER_COMMENTS_TO_EDITOR%

Inserts the Reviewer Comments to Editor from selected completed reviews from Linked Submissions. Groups reviews by submission and labels with the Linked Submissions manuscript number and article title. For use in Reviewer invitation and assignment letters.

%LINKED_REVIEWER_RESPONSES_AND_INDIVIDUAL_COMMENTS_TO_AUTHOR%

Inserts all Custom Review Questions and responses where the question is configured with the "Available for Decision Letter Merging" option set plus the Comments to Author field from the Review records selected for inclusion from the Linked Submission Groups. This will merge into the Reviewer Invitation/Assignment Letter. The contents are labeled with the Linked Submissions manuscript number, revision number, and article title.

%MIN_REQUIRED_REVIEWERS%

Inserts the number of required reviews (as set on the Reviewer Selection Summary page of the submission).

%OPPOSED_REVIEWERS%

Inserts the names of the Reviewers to which the Author would be opposed (if the related submission step is enabled).

%RESPONSES_AND_INDIVIDUAL_COMMENTS_TO_AUTHOR%

Inserts both Comments to Author and responses to Custom Review Questions, grouped by Reviewer (labelled by Reviewer number). For use in Decision letters and Reviewer Notifications of Editor Decision. Note: Responses displayed depend on configuration in PolicyManager and possible further selection by the Editor, using the Custom Review Question Grid. If the grid is not set to display to the Editor, all questions configured for inclusion in Decision letter are included.

%REVIEW_ACCEPT_DATE%

Inserts the date that a Reviewer accepted an invitation to review or was assigned a review.

%REVIEW_DAYS_LATE%

Inserts the number of days that a review is beyond the due date.

%REVIEW_DAYS_TO_REVIEW%

Inserts the number of days the Reviewer has to Review the manuscript (based on the number of days set in PolicyManager, or based on the new number of days if the Editor has overridden the default due date at the time the Reviewer was invited).

%REVIEW_DAYS_TOTAL%

Inserts the number of days that the manuscript has been out for review with recipient Reviewer.

%REVIEW_DUE_DATE%

Inserts the date that a review is due, based on the number of days set in PolicyManager or on the new number of days entered by the Editor (when the Editor overrides the default due date). Date is displayed in the publication's preferred format (as configured in PolicyManager).

%REVIEW_QUESTIONS_AND_RESPONSES%

Inserts Review Questions (configured to be merged into the decision letter sent to the Author) and responses from Reviewers. For use in Decision letter to Author. The field pulls selected questions and responses into the draft Notify Author letter, where Editors may edit the information directly in the letter draft before sending. For use in Decision (Notify Author) letters only.

%REVIEW_REMIND_DATE%

Inserts the date the most recent reminder letter was sent to the Reviewer. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%REVIEW_REQUEST_DATE%

Inserts the date the publication office initiated the review request. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%REVIEWER_COMMENTS_TO_AUTHOR%

Inserts selected Reviewer Comments to the Author. For use in Reviewer invitation letter. May be used to send previous comments from Reviewers back to the same Reviewers (in the case of a revision) or to send completed Reviews to a new Reviewer. (On the Select Reviewers – Confirm Selections and Customize Letters page, the Editor must check the Previously Submitted Reviews checkbox next to Reviewer(s) name to include comments.)

%REVIEWER_COMMENTS_TO_EDITOR%

Inserts selected Reviewer's Comments to the Editor. For use in Reviewer invitation letter. May be used to send previous comments from Reviewers back to the same Reviewers (in the case of a revision) or to send completed Reviews to a new Reviewer. (On the Select Reviewers – Confirm Selections and Customize Letters page, the Editor must check the Previously Submitted Reviews checkbox next to Reviewer(s) name to include comments.)

%REVIEWER_NAME%

Inserts %REALNAME% of the Reviewer when the Reviewer is the sender of the letter. For use in notifications of Reviewer accept/decline and completion of a review. Does not insert the names of multiple Reviewers.

%REVIEWER_RESPONSES_AND_INDIVIDUAL_COMMENTS_TO_AUTHOR%

Inserts both Comments to Author and responses to Custom Review Questions. For use in Reviewer invitation or assignment letters. Groups by Reviewer and labels data with Custom Question text and Reviewer number.

%SUGGESTED_REVIEWERS%

Inserts the names of the Reviewers suggested by the Author (if the related submission step is enabled).

Editor-related information

%BATCH_EDITOR_ASSIGNMENT_MS_LIST%

Inserts a list of all the submissions selected for batch assignment to an editor. This merge field is intended for use only in assignment and unassignment letters in the Assign/Unassign Editor for Submission Batch family.

%COMMENTS_TO_AUTHOR%

Inserts the Editor’s copy of all Reviewer Anonymized Comments to Author from Reviewers of the current revision of the manuscript. If the Editor has modified the Comments to Author field, the merge field will contain the edited version. This merge field can also be used in notifications sent to Editors when an individual Reviewer submits a review; in this case, the merge field inserts only the comments from that single completed review. For use in the Notify Author Decision letter, Editor and Reviewer Notification letters, or in an Invitation/Assignment to Editor following another Editor's completion of assignment. Note: Configuration of Editor permissions and Editor chain may affect use in letters other than the Notify Author Decision letter.

%DECISION_LETTER%

Inserts the Author Notification letter (also known as Decision letter) into the Reviewer Notification letter or the Transfer Submission letter. The version (anonymized or with identities visibile) of the Author Notification letter inserted depends on the defined permission (configured in RoleManager) of the Reviewer recipient. When used in the Transfer letter, the merge field inserts the version of the letter with all identities visible. Note: The degree of anonymization is also configurable in PolicyManager to allow publications to run a double-anonymized review process.

%EDITOR_DECISION%

Inserts the Editor Decision field for a document (e.g., Accept, Reject, Revise). For use in notifications of Editor decisions triggered by the ActionManager Event, Editor Decision, and in letters sent after this event.

%EDITOR_DECISION_PHRASES%

Inserts Editor Decision Phrases (as configured in PolicyManager) selected by the Editor when making a decision on a submission. For use only in the Author Notification letter.

%EDITOR_NAME%

Inserts the name of the sender of the letter in most letters triggered by an Editor (e.g., when an Editor sends an Author invitation, the %EDITOR_NAME% merge field inserts the name of the Editor performing the action that triggers the invitation letter).

The following exceptions apply:

The merge field inserts the current Handling Editor's name in letters triggered by the ActionManager events, Invite Reviewer, Reviewer Agree, Reviewer Decline, Uninvite Reviewer, Unassign Reviewer, Promote Alternate Reviewer, Review Assignment Complete, All Required Reviews Complete.

The merge field inserts the name of the newly assigned Editor in letters triggered by the ActionManager event, Editor Assign Notification.

This merge field should be used only in letters associated with events triggered by an Editor (except for those described above). See Corresponding Editor merge field for possible alternatives.

%EDITOR_QUESTIONS_AND_RESPONSES%

Inserts the selected Custom Review Questions (configured to be merged into the decision letter sent to the Author) and responses from Editors. The field pulls selected questions and responses into the draft Notify Author letter, where Editors may edit the information directly in the letter draft before sending. For use in Decision (Notify Author) letters only.

%EDITOR_REPLACEMENT%

Inserts the name of the Editor being removed from a step in the Editor Assignment Chain followed by "has been replaced by" and the name of the replacement Editor, as indicated on the Unassign Editor page. If more than one Editor is replaced, replacement statements are separated by a semicolon.

%EDITOR_RESPONSES_AND_COMMENTS_TO_AUTHOR%

Inserts all Custom Review Questions and Responses from Editors and all Editor Comments to Author for decisions that have been submitted for the current version/revision of the submission. For use in Decision (Notify Author) letters and Ad Hoc from Editor letters.

%EDITOR_ROLE%

Inserts the role of the sender of the letter in most letters triggered by an Editor. Follows same rules as %EDITOR_NAME% (above).

%FINAL_EDITOR_DECISION_DATE%

Inserts the date that the final decision (not Final Disposition) is made. This is the date of the final Editor's decision. For use in Decision letters in the Accept or Reject families or other letters (such as production letters) that are sent after the Author is notified of the Editor's final decision. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%SUGGEST_EDITOR_DECLINE_REASON%

Inserts text entered by the Editor on Decline Invitation page and reason selected from the drop-down menu (if one is chosen). For use in letters triggered by the ActionManager events, Editor Declines Invitation from an Editor or Editor Declines Invitation of New Submission. For use with the Suggest Editor feature only.

%UNASSIGNED_EDITOR_NAME%

Inserts %REALNAME% of the unassigned Editor. For use in Editor notification letters.

Invited submission–related information

%AUTHOR_DECLINES_INVITATION_COMMENTS%

Inserts comments entered by the invited Author on the Decline Author Invitation page. For use in letters triggered by the ActionManager event, Author Declines Invitation.

%INVITATION_NOTES_TO_AUTHOR%

Inserts text entered by the Editor in the Invitation Notes to Author field when composing the invitation. This merge field allows these notes to be included in Author invitation letters and Author reminder letters.

%INVITED_AUTHOR_NAME%

Inserts the name of the sender when an Author declines to submit. For use in letters triggered by the ActionManager event, Author Declines Invitation. Note: To pull in the name of the recipient Invited Author for use in the invitation, use %REALNAME%.

%INVITED_SUBMISSION_DUE_DATE%

Inserts the date by which the Author is expected to submit an invited submission. The date is set based on the number of days in the Author Submission Due setting for the submission (as indicated in the Target Publication Schedule). For letters to Authors invited to submit a manuscript as part of a Proposal or Submission Requiring Commentary. Also for use in Author assignment letters. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%INVITED_SUBMISSION_RESPOND_DATE%

Inserts the date by which the Author is expected to respond to the invitation. The date is set based on the number of days in the Author Invitation Due setting for the submission (as indicated in the Target Publication Schedule). For Authors invited to submit a manuscript as part of a Proposal or Submission Requiring Commentary. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%INVITED_SUBMISSION_SHORT_TITLE%

Inserts the predefined Short Title for an invited submission into letters sent to the Author. If there is no predefined title value, nothing is merged.

%INVITED_SUBMISSION_TITLE%

Inserts the predefined Full Title for an invited submission into letters sent to the Author. If there is no predefined title value, nothing is merged.

%TARGET_PUB_DATE%

Inserts the projected publication date for a submission as indicated in the Target Publication Schedule, and in the Manuscript Details page. Date is displayed in the publication's preferred format (as configured in PolicyManager).

%TITLE_OF_PARENT_SUBMISSION%

Inserts the title of the Proposal or the Submission Requiring Commentary. Use of this merge field should be limited to letters associated with a "child" submission, when referring to the "parent" (Proposal or Submission Requiring Commentary). Note: This merge field does not populate in letters associated with the "parent" (e.g., all Author Invitation letters). For these, use %ARTICLE_TITLE%.

%SECONDARY_FIRST_NAME%

Inserts the recipient's secondary given/first name.

%SECONDARY_LAST_NAME%

Inserts the recipient's secondary family/last name.

%SECONDARY_REALNAME%

Inserts a concatenation of the recipient's secondary first name and secondary last name.

Note: The %REALNAME% merge field uses title and middle name as well, but there are no secondary field equivalents for title and middle name.

%SECONDARY_DEGREE%

Inserts the recipient's secondary degree.

%SECONDARY_POSITION%

Inserts the recipient's secondary position.

%SECONDARY_DEPARTMENT%

Inserts the recipient's secondary department.

%SECONDARY_INSTITUTION%

Inserts the recipient's secondary institution.

%SECONDARY_ADDRESS1%

Inserts the recipient's secondary address line 1.

%SECONDARY_ADDRESS2%

Inserts the recipient's secondary address line 2.

%SECONDARY_ADDRESS3%

Inserts the recipient's secondary address line 3.

%SECONDARY_ADDRESS4%

Inserts the recipient's secondary address line 4.

%SECONDARY_CITY%

Inserts the recipient's secondary city.

%SECONDARY_STATE%

Inserts the recipient's secondary state or province.

%SECONDARY_ADDRESS%

Inserts the recipient's secondary block address field consisting of institution, department, street address lines 1-4, city, state/province, ZIP/postal code, and country.

%CORRAUTHOR_SECONDARY_ADDRESS%

Inserts a block address field (institution, department, address lines 1-4, city, state/province, ZIP/postal code, and country) of the secondary address of the Corresponding Author linked to the current version of the submission. For use in any letter associated with the submission.

%SECONDARY_ABSTRACT%

Inserts the secondary abstract of the manuscript.

%SECONDARY_ARTICLE_SHORT_TITLE%

Inserts the secondary Short Title of the manuscript.

%SECONDARY_ARTICLE_TITLE%

Inserts the secondary title of the manuscript.

%SECONDARY_ALL_AUTHORS%

Inserts a list of all Authors, including the Corresponding Author. Authors are listed according to the designated order from the Add/Edit/Remove Author step of the manuscript submission interface. The list includes secondary first name, secondary last name and secondary degree for each Author.

%SECONDARY_FIRST_AUTHOR%

Inserts the secondary names of the First Author as designated in the Author list (built by the Corresponding Author during the Add/Edit/Remove Author submission step). This merge field includes secondary first, middle, last names and secondary degree of the person in the First Author position.

%SECONDARY_AUTHOR_INST%

Inserts a list of the secondary institutions for all Authors as a concatenated list separated by commas.

%SECONDARY_AUTHOR_LIST%

Inserts a concatenated list of other Authors (does not include the Corresponding Author) associated with the manuscript in the format of secondary first name, secondary last name and secondary degree for each Author.

%SECONDARY_KEYWORDS%

Inserts a list of the manuscript's secondary keywords.

%OPEN_ALL_RESPONSES_AND_INDIVIDUAL_COMMENTS_TO_AUTHOR%

Inserts all Review Questions and responses (not only those configured for inclusion in Decision letters) and Comments to Authors from all completed reviews submitted by Reviewers of the current revision, organized by Reviewer. Available for use in letters in the Ad Hoc from Editor family. Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%OPEN_INDIVIDUAL_REVIEWER_COMMENTS_TO_AUTHOR%

Inserts the Individual Reviewer Comments to Author fields linked to an Editor assignment. For use in Decision letters and Reviewer Notification of Editor Decision. Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%OPEN_LINKED_REVIEWER_COMMENTS_TO_AUTHOR%

Inserts the Reviewer Comments to Author fields from selected completed reviews from Linked Submissions. Groups reviews by submission and inserts identifying information from each submission. For use in Reviewer invitation and assignment letters. Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%OPEN_LINKED_REVIEWER_COMMENTS_TO_EDITOR%

Inserts the Reviewer Comments to Editor fields from the selected completed reviews from Linked Submissions. Groups reviews by submission and inserts identifying information from each submission. For use in Reviewer invitation and assignment letters. Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%OPEN_LINKED_REVIEWER_RESPONSES_AND_INDIVIDUAL_COMMENTS_TO_AUTHOR%

Inserts all responses to Custom Review Questions (if configured in PolicyManager for inclusion) plus the Comments to Author fields from selected completed reviews from Linked Submissions. For use in Reviewer invitation and assignment letters. Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%OPEN_RESPONSES_AND_INDIVIDUAL_COMMENTS_TO_AUTHOR%

Inserts both Comments to Author and responses to Custom Review Questions, grouped by Reviewer. For use in Decision letters and Reviewer Notifications of Editor Decision letters. Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%OPEN_REVIEW_QUESTIONS_AND_RESPONSES%

Inserts the selected Review Questions and responses (if configured in PolicyManager for inclusion in Decision letters). For use in Decision letters and Reviewer Notifications of Editor Decision letters. Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%OPEN_REVIEWER_COMMENTS_TO_AUTHOR%

Inserts any Reviewer's available Comments to the Author. For use in Reviewer invitation letter. May be used to send previous comments from Reviewers back to the same Reviewers (in the case of a revision) or to send completed Reviews to a new Reviewer. (On the Select Reviewers – Confirm Selections and Customize Letters page, the Editor must check the Previously Submitted Reviews checkbox.) Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%OPEN_REVIEWER_COMMENTS_TO_EDITOR%

Inserts any Reviewer's available Comments to the Editor. For use in Reviewer invitation letter. May be used to send previous comments from Reviewers back to the same Reviewers (in the case of a revision) or to send completed Reviews to a new Reviewer. (On the Select Reviewers – Confirm Selections and Customize Letters page, the Editor must check the Previously Submitted Reviews checkbox.) Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%OPEN_REVIEWER_RESPONSES_AND_INDIVIDUAL_COMMENTS_TO_AUTHOR%

Inserts both Comments to Author and responses to Custom Review Questions. For use in Reviewer invitation or assignment letters. Reviewer names and degrees are displayed for primary recipients with appropriate permission, not for copied (cc or bcc) recipients).

%VIEW_REVIEWER_COMMENTS_FOR_AUTHOR_DEEP_LINK%

Inserts a hyperlink that logs the Author into the system and goes directly to the View Reviewer Comments page. For use in Author letters. Author role must have the permission, Allow Access to Reviewer Names and Reviews.

%ALL_DISCUSSION_POSTS%

Inserts all posts associated with the current discussion thread. They are displayed in the order they were posted, oldest on top. For HTML emails, posts appear in a three-column table displaying the full name of the poster, the timestamp of the post, and the text of the post. For plain text emails, each of the three items appears on a separate line with a blank line between posts. Available for use in Discussion Forum letters to Editors only.

%DISCUSSION_DEEP_LINK%

Inserts a hyperlink that logs the Editor into the system and goes directly to the Discussion page. Can be included in Ask Editor to Participate letter or in a reminder email sent via the Send Email link on the Discussions page. Available for use in Editor letters only.

%DISCUSSION_PARTICIPANTS%

Inserts a list of all participants associated with the current discussion thread. For Editor discussions, the participant list displays Editor name, role, number of posts, and participation status. For Reviewer discussions, Editor and Reviewer participants are listed separately. Each participant is identified by full name, role, number of posts in the current discussion thread, timestamp of the latest post in the publication-configured date format, and whether the participant is active in the current discussion thread. Reviewer participants are also identified by number. For HTML letters, these are put into a table. For plain text letters, each item is displayed on a separate row with a label and a blank line between participants. Available for use in Discussion Forum letters to Editors only.

%DISCUSSION_POST%

Inserts the most recent comments posted in the discussion topic for which the letter is sent. Available for use in Discussion Forum letters to Editors and in Discussion Forum letters to Reviewers.

%INITIAL_DISCUSSION_POST%

Inserts the comments posted in the Initial Comments box of the discussion topic for which the letter is sent. Available for use in Discussion Forum letters to Editors and in Discussion Forum letters to Reviewers.

%REVIEWER_DISCUSSION_DEEP_LINK%

Inserts a hyperlink that logs the Reviewer into the system and goes directly to the Completed Assignments folder to access the Reviewer Consultation discussion. If the discussion is active, the system opens the Reviewer version of the Discussion in a new window. Available for use in Reviewer letters only (Discussion Forum, Reviewer Notification, and Reviewer Thank You).

%CORR_ED_TITLE%

Inserts the Corresponding Editor's title.

%CORR_ED_FIRST_NAME%

Inserts the Corresponding Editor's given/first name.

%CORR_ED_MIDDLE_NAME%

Inserts the Corresponding Editor's middle name.

%CORR_ED_LAST_NAME%

Inserts the Corresponding Editor's family/last name.

%CORR_ED_REALNAME%

Inserts the Corresponding Editor's full name: title, first, middle, last, e.g., Dr. Samantha J. Rogers. (This merge field does not use any nickname provided in the Preferred Name field).

%CORR_ED_GREETING%

Inserts the Corresponding Editor's preferred name (nickname) from user profile, e.g., Bob. If Preferred Name field is blank, then title and last name are used, e.g., Dr. Smith. If Title and Preferred Name fields are blank, then first and last name are used, e.g., Robert Smith.

%CORR_ED_DEGREE%

Inserts the Corresponding Editor's degree, e.g., Ph.D., M.D.

%CORR_ED_POSITION%

Inserts the Corresponding Editor's position.

%CORR_ED_INSTITUTION%

Inserts the Corresponding Editor's institution.

%CORR_ED_DEPARTMENT%

Inserts the Corresponding Editor's department.

%CORR _ED_ADDRESS1%

Inserts the Corresponding Editor's street address line 1.

%CORR_ ED_ADDRESS2%

Inserts the Corresponding Editor's street address line 2.

%CORR_ED_ADDRESS3%

Inserts the Corresponding Editor's street address line 3.

%CORR_ ED_ADDRESS4%

Inserts the Corresponding Editor's street address line 4.

%CORR_ED_CITY%

Inserts the Corresponding Editor's city.

%CORR_ED_STATE%

Inserts the Corresponding Editor's state or province.

%CORR_ED_ZIP_CODE%

Inserts the Corresponding Editor's ZIP or postal code.

%CORR_ ED_COUNTRY%

Inserts the Corresponding Editor's country.

%CORR_ED_ADDRESS%

Inserts the Corresponding Editor's block address field consisting of institution, department, street address lines 1-4, city, state/province, ZIP/postal code, and country.

%CORR_ED_EMAIL%

Inserts the Corresponding Editor's email address(es). Multiple addresses are separated by semicolons.

%CORR_ED_PHONE%

Inserts the Corresponding Editor's primary phone number.

%CORR_ED_FAX%

Inserts the Corresponding Editor's fax number.

%CORR_ED_EDITOR_ROLE%

Inserts the Corresponding Editor's role name.

%CORR_ED_DESCRIPTION%

Inserts the Corresponding Editor's editor description, if any (as entered by the publication in the Editor Description field on the Search People – Update Information page).

%CORR_PROD_ED_TITLE%

Inserts the Corresponding Production Editor's title.

%CORR_PROD_ED_FIRST_NAME%

Inserts the Corresponding Production Editor's given/first name.

%CORR_PROD_ED_MIDDLE_NAME%

Inserts the Corresponding Production Editor's middle name.

%CORR_PROD_ED_LAST_NAME%

Inserts the Corresponding Production Editor's family/last name.

%CORR_PROD_ED_REALNAME%

Inserts the Corresponding Production Editor's full name: title, first, middle, last, e.g., Dr. Samantha J. Rogers. (This merge field does not use any nickname provided in the Preferred Name field).

%CORR_PROD_ED_GREETING%

Inserts the Corresponding Production Editor's preferred name (nickname) from user profile, e.g., Bob. If Preferred Name field is blank, then title and last name are used, e.g., Dr. Smith. If Title and Preferred Name fields are blank, then first and last name are used, e.g., Robert Smith.

%CORR_PROD_ED_DEGREE%

Inserts the Corresponding Production Editor's degree, e.g., Ph.D., M.D.

%CORR_PROD_ED_POSITION%

Inserts the Corresponding Production Editor's position.

%CORR_PROD_ED_INSTITUTION%

Inserts the Corresponding Production Editor's institution.

%CORR_PROD_ED_DEPARTMENT%

Inserts the Corresponding Production Editor's department.

%CORR_PROD_ED_ADDRESS1%

Inserts the Corresponding Production Editor's street address line 1.

%CORR_PROD_ED_ADDRESS2%

Inserts the Corresponding Production Editor's street address line 2.

%CORR_PROD_ED_ADDRESS3%

Inserts the Corresponding Production Editor's street address line 3.

%CORR_PROD_ED_ADDRESS4%

Inserts the Corresponding Production Editor's street address line 4.

%CORR_PROD_ED_CITY%

Inserts the Corresponding Production Editor's city.

%CORR_PROD_ED_STATE%

Inserts the Corresponding Production Editor's state or province.

%CORR_PROD_ED_ZIP_CODE%

Inserts the Corresponding Production Editor's ZIP or postal code.

%CORR_PROD_ED_COUNTRY%

Inserts the Corresponding Production Editor's country.

%CORR_PROD_ED_ADDRESS%

Inserts the Corresponding Production Editor's block address field consisting of institution, department, street address lines 1-4, city, state/province, ZIP/postal code, and country.

%CORR_PROD_ED_EMAIL%

Inserts the Corresponding Production Editor's email address(es). Multiple addresses are separated by semicolons.

%CORR_PROD_ED_PHONE%

Inserts the Corresponding Production Editor's primary phone number.

%CORR_PROD_ED_FAX%

Inserts the Corresponding Production Editor's fax number.

%CORR_PROD_ED_ROLE%

Inserts the Corresponding Production Editor's role name.

%CORR_PROD_ED_DESCRIPTION%

Inserts the Corresponding Production Editor's editor description, if any (as entered by the publication in the Editor Description field on the Search People – Update Information page).

%EDITOR_REMINDER_FOLDER_SUMMARY%

Inserts a list summarizing the state of submissions in selected folders (as configured in PolicyManager), indicating which need recipient's attention. Includes deep links to the folders (if configured in PolicyManager). Rich text (HTML) letters display color-coded information in tabular format. For use only in Automated Editor Summary Reminder letters.

%EDITOR_REMINDER_SUBMISSION_LISTS%

Inserts lists of the submissions in selected folders (as configured in PolicyManager). Includes deep links to the folders (if configured in PolicyManager). Rich text (HTML) letters display color-coded information in tabular format. For use only in Automated Editor Summary Reminder letters.

%EDITOR_ASSIGNMENT_FOLDER_SUMMARY%

Inserts a list summarizing the state of submissions in 11 assignment-related Editor folders, indicating which contain items needing recipient's attention. Includes deep links to the folders (if configured in PolicyManager). Rich text (HTML) letters display color-coded information in tabular format. Note: Not recommended for use in Automated Editor Summary Report letters.

%EDITOR_ASSIGNMENT_SUBMISSION_LISTS%

Inserts lists of the submissions in 11 Editor assignment-related folders, indicating which need recipient's attention. Includes deep links to the folders (if configured in PolicyManager). Rich text (HTML) letters display color-coded information. Note: Not recommended for use in Automated Editor Summary Report letters.

New Invitations folders

%EDITOR_NEW_INVITATIONS_DAYS%

Inserts a value equal to the largest number of days elapsed between the current date and the date the Editor was invited, from all Editor invitations included in the recipient's New Invitations folder. If the recipient has no invitations, the field displays as "0" in the email.

%EDITOR_NEW_INVITATIONS_FOLDER_DEEP_LINK%

Inserts a hyperlink that logs the Editor into the system and goes directly to the New Invitations folder.

%EDITOR_NEW_INVITATIONS_SUBMISSIONS%

Inserts a numbered list of all submissions in the Editor's New Invitations folder. Each listing includes:

1. %MS_NUMBER%: %ARTICLE_TITLE%

(Number of days submission has been in the folder) Days Elapsed Since Invitation

Authors: All Authors on the submission by order defined for the submission/revision

Abstract: First 75 words of Abstract

2. %MS_NUMBER%: %ARTICLE_TITLE% etc.

If the abstract is truncated, an ellipsis (…) follows the excerpt to indicate that a truncation has occurred. If the submission has no abstract, the label merges into the letter but no abstract text displays. If the New Invitations folder is empty, the field merges a line of text indicates that fact.

%EDITOR_NEW_INVITATIONS_SUBMISSIONS_WITH_DEEP_LINKS%

Lists the recipient Editor's New Invitations in the same format as described above and creates two hyperlinks, Accept or Decline, for each submission to allow the Editor to respond to each invitation directly from the letter.

%EDITOR_NEW_INVITATIONS_TOTAL%

Inserts the total number of submissions in the recipient's New Invitations folder on the Editor's Main Menu. If the recipient has no invitations, the field displays as "0" in the email.

New Assignments folders

%EDITOR_NEW_ASSIGNMENTS_DAYS%

Inserts a value equal to the largest number of days elapsed between the current date and the date the Editor assignment started (was assigned, or the invitation was accepted), from all Editor assignments included in the recipient's New Assignments folder. If the recipient has no new assignments, the field displays as "0" in the email.

%EDITOR_NEW_ASSIGNMENTS_FOLDER_DEEP_LINK%

Inserts a hyperlink that logs the Editor into the system and goes directly to the New Assignments folder.

%EDITOR_NEW_ASSIGNMENTS_SUBMISSIONS%

Inserts a numbered list of all submissions in the Editor's New Assignments folder. Each listing includes:

1. %MS_NUMBER%: %ARTICLE_TITLE%

(Number of days submission has been in the folder) Days Elapsed Since Assignment

Authors: All Authors on the submission by order defined for the submission/revision

Abstract: First 75 words of Abstract

2. %MS_NUMBER%: %ARTICLE_TITLE% etc.

If the abstract is truncated, an ellipsis (…) follows the excerpt to indicate that a truncation has occurred. If the submission has no abstract, the label merges into the letter but no abstract text displays. If the New Assignments folder is empty, the field merges a line of text indicates that fact.

%EDITOR_NEW_ASSIGNMENTS_TOTAL%

Inserts the total number of submissions in the recipient's New Assignments folder on the Editor's Main Menu. If the recipient has no New Assignments, the field displays as "0" in the email.

Submissions with Required Reviews Complete folders

%EDITOR_REQUIRED_REVIEWS_COMPLETE_DAYS%

Inserts a value equal to the largest number of days elapsed between the current date, and the date the submission entered the recipient's Required Reviews Complete folder. If the recipient has no submissions in this folder, the field displays as "0" in the email.

%EDITOR_REQUIRED_REVIEWS_COMPLETE_FOLDER_DEEP_LINK%

Inserts a hyperlink that logs the Editor into the system and goes directly to the Required Reviews Complete folder.

%EDITOR_REQUIRED_REVIEWS_COMPLETE_SUBMISSIONS%

Inserts a numbered list of all submissions in the Editor's Submissions with Required Reviews Complete folder. Each listing includes:

1. %MS_NUMBER%: %ARTICLE_TITLE%

(Number of days submission has been in the folder) Days Elapsed Since Required Reviews Complete

Authors: All Authors on the submission by order defined for the submission/revision

Abstract: First 75 words of Abstract

2. %MS_NUMBER%: %ARTICLE_TITLE% etc.

If the abstract is truncated, an ellipsis (…) follow the excerpt to indicate that a truncation has occurred. If the submission has no abstract, the label merges into the letter but no abstract text displays. If the Required Reviews Complete folder is empty, the field merges a line of text indicates that fact.

%EDITOR_REQUIRED_REVIEWS_COMPLETE_TOTAL%

Inserts the total number of submissions in the Editor's Submissions with Required Reviews Complete folder on the Editor's Main Menu. If the recipient has no submissions in this folder, the field displays as "0" in the email.

Author deep links

%ACCEPT_INVITATION%

Inserts a hyperlink that logs the Author into the system and goes directly to the Author Accept Invitation confirmation page. (This action triggers the ActionManager event, Author Agrees to Invitation.) For use in Author invitation letters. Link expires on Invited Author Response Due Date, as set during invitation.

%ATTACH_FOR_AUTHOR_DEEP_LINK%

Inserts a hyperlink that logs the Author into EM/PM and goes directly to the Author's version of the Attachments page. The merge field populates only if attachments are available for the Author. Use in conjunction with %ATTACH_FOR_AUTHOR_DEEP_LINK_INSTRUCTIONS%. Expiration conditions defined on Set Attachments Deep Link Policy page (in PolicyManager).

%ATTACH_FOR_AUTHOR_DEEP_LINK_INSTRUCTIONS%

Inserts the publication's custom Attachment Deep Link instructions (as configured in PolicyManager). The merge field populates only if attachments are available for the Author. Use in conjunction with %ATTACH_FOR_AUTHOR_DEEP_LINK%.

%DECLINE_INVITATION%

Inserts a hyperlink that logs the Author into the system and goes directly to the Decline Author Invitation confirmation page. (This action triggers the ActionManager event, Author Declines Invitation.) For use in Author invitation letters. Link expires on Invited Author Response Due Date, as set during invitation.

%LINKED_COMMENTARY_DEEP_LINK%

Inserts a hyperlink that logs the Author into the system and goes directly to the Author version of the Linked Submissions page. For use in Decision letters. The recipient Corresponding Author must be granted access to the PDFs by the Editor. Does not fully log the user in to the system.

%OTHERAUTH_DECLINE_DEEP_LINK%

Inserts a hyperlink that allows an individual identified as a co-author to respond, "No, I am not affiliated." To be used in the letter to Authors triggered by the ActionManager event, Notify Other Authors, in conjunction with the Article Type setting, Register/Verify Other Authors. Link expires after it is clicked.

%OTHERAUTH_VERIFY_DEEP_LINK%

Inserts a hyperlink that allows an individual identified as a co-author to respond, "Yes, I am affiliated." To be used in the letter to Authors triggered by the ActionManager event, Notify Other Authors, in conjunction with the Article Type setting, Register/Verify Other Authors. Behavior and expiration of the deep link depends on the level of verification configured for the Article Type and whether co-author questionnaires are in use:

Verify only: With no questionnaire, system confirms verification and deep link expires after it is clicked. With questionnaire, link takes recipient to Contributing Authorship Questionnaire page. Link expires after the user submits the questionnaire.

Register and Verify: With no questionnaire, the deep link takes the recipient to the login page and expires after the user registers and successfully logs in to the system. With questionnaire, the link takes the recipient to the login page, where the user must register and login successfully to go to the questionnaire. Link expires after the user submits the questionnaire.

%SUBMIT_INVITED_MANUSCRIPT%

Inserts a hyperlink that logs the Author into the system and goes directly to the manuscript submission interface. (If the Author has not previously accepted the invitation, this action triggers the ActionManager event, Author Agrees to Invitation.) For use in Author invitation/assignment letters. Link does not expire, but Author will see a message if invitation has been declined or submission is already in progress/completed.

Reviewer deep links

%ACCEPT_REVIEW_INVITATION%

Inserts a hyperlink that logs the Reviewer into the system and goes directly to the Reviewer Pending Assignments page. (This action triggers the ActionManager event, Reviewer Agree.) For use in Reviewer invitation letters. Link expires when Reviewer accepts or declines invitation, or when Reviewer is uninvited before responding to invitation.

%ACCEPT_REVIEW_INVITATION_AND_VIEW_REVIEWER_PDF%

Inserts a hyperlink that goes directly to the most recent version of the Reviewer PDF (to view or download) without logging the user into the system. (This action triggers the ActionManager event, Reviewer Agree.) For use in Reviewer invitation letters (and assignment letters, although the acceptance trigger is unnecessary for an assignment). Note: This merge field combines the actions of %ACCEPT_REVIEW_INVITATION% and %VIEW_REVIEWER_PDF%. Link expires when Reviewer declines invitation or submits the review, or when Editor uninvites the Reviewer or terminates the review assignment.

%ATTACH_FOR_REVIEWER_DEEP_LINK%

Inserts a hyperlink that logs the Reviewer into EM and goes directly to the Reviewer's version of the Attachments page. The merge field populates only if attachments are available for the Reviewer. Use in conjunction with %ATTACH_FOR_REVIEWER_DEEP_LINK_INSTRUCTIONS%. Expiration conditions defined on Set Attachments Deep Link Policy page (in PolicyManager).

%ATTACH_FOR_REVIEWER_DEEP_LINK_INSTRUCTIONS

Inserts the publication's custom Attachment Deep Link instructions (as configured in PolicyManager). The merge field populates only if attachments are available for the Reviewer. Use in conjunction with %ATTACH_FOR_REVIEWER_DEEP_LINK%.

%DECLINE_REVIEW_INVITATION%

Inserts a hyperlink that goes directly to the Decline Review page. (This action triggers the ActionManager event, Reviewer Decline.) The page interface allows the Reviewer to provide a reason for declining the assignment and to suggest other Reviewers. Does not fully log the user in to the system. For use in Reviewer invitation letters. Link expires when Reviewer accepts or declines invitation, or when Editor uninvites Reviewer or makes a final decision.

%PENDING_ASSIGNMENTS_DEEP_LINK%

Inserts a hyperlink that logs the Reviewer into the system and goes directly to the Pending Assignments folder. For use in Reviewer invitations and reminders. This merge field is especially useful when using the Assign Reviewer function (versus Invite Reviewer). Expiration conditions defined on Set Pending Assignments Deep Link Expiration page (in PolicyManager).

%REVIEWER_RECOMMENDATION_DEEP_LINK%

Inserts a hyperlink that logs the Reviewer into the system and goes directly to the Recommendation and Comments page of the related submission. This link must be used in letters associated with a submission/reviewer combination, such as Reviewer Reminder. The link is not populated in the email unless the Reviewer has already agreed to the assignment (or was directly assigned). Expiration conditions defined on Set Reviewer Recommendation Deep Link Expiration page (in PolicyManager).

%VIEW_REVIEWER_PDF%

Inserts a hyperlink that goes directly to the Reviewer PDF page, where the recipient can view or download any version of the submission's Reviewer PDF. For use in letters associated with the ActionManager events, Reviewer Invited, Reviewer Agreed, or Late Review. Does not fully log the user in to the system. Link expires when Reviewer declines invitation or submits the review, or when Editor uninvites the Reviewer or terminates the review assignment.

Editor deep links

%ACCEPT_EDITOR_INVITATION%

Inserts a hyperlink that logs the Editor into the system and goes directly to the Editor Accept Invitation confirmation page. Available for use in Editor invitation letters generated using the Suggest Editor feature. Link does not expire, but it becomes invalid if the Editor or another Editor has already accepted the assignment.

%ATTACH_FOR_EDITOR_DEEP_LINK%

Inserts a hyperlink that logs the Editor into EM/PM and goes directly to the Attachments page.

This merge field populates only if a Reviewer has uploaded attachments with a completed Review, the recipient is in the Editor chain for the submission, and the recipient has permission to download attachments. For use in the Editor letter triggered by the ActionManager event, Review Assignment Completed. Use in conjunction with %ATTACH_FOR_EDITOR_DEEP_LINK_INSTRUCTIONS%. Expiration conditions defined on Set Attachments Deep Link Policy page (in PolicyManager).

%ATTACH_FOR_EDITOR_DEEP_LINK_INSTRUCTIONS%

Inserts the publication's custom Attachment Deep Link instructions (as configured in PolicyManager). This merge field populates only if a Reviewer has uploaded attachments with a completed Review, the recipient is in the Editor chain for the submission, and the recipient has permission to download attachments. Use in conjunction with %ATTACH_FOR_EDITOR_DEEP_LINK%.

%DECLINE_EDITOR_INVITATION%

Inserts a hyperlink that logs the Editor into the system and goes directly to the Editor Decline Invitation page. The page interface allows the Editor to provide a reason for declining and to suggest other Editors. Available for use in Editor invitation letters generated using the Suggest Editor feature. Link does not expire, but it becomes invalid if the Editor or another Editor has already accepted the assignment.

%EDITOR_MAIN_MENU_DEEP_LINK%

Inserts a hyperlink that logs the Editor into the system and goes directly to the Editor Main Menu. Expiration conditions defined on Set Editor Deep Link Expiration page (in PolicyManager).

%REVIEWER_SELECTION_SUMMARY_DEEP_LINK%

Inserts a hyperlink that logs the Editor into the system and goes directly to the Reviewer Selection Summary page for the related submission.

User record deep links

%ORCID_AUTHENTICATE_DEEP_LINK%

Inserts a deep link for a secure interaction with the ORCID site, enabling the recipient to retrieve and authenticate an ORCID identifier. If the user has retrieved and authenticated the identifier previously, the field displays as a text message indicating this fact.

%UPDATE_ALT_CONTACT_INFO%

Inserts a hyperlink that goes directly to Alternate Contact Information page. For use in system letters to encourage users to keep their alternate contact information current and accurate. Does not fully log the user in to the system. Expiration conditions defined on Set Update Information Deep Link Expiration page (in PolicyManager).

%UPDATE_CLASSIFICATIONS_KEYWORDS_DEEP_LINK%

Inserts a hyperlink that goes directly to a Classifications and Keywords page. For use in system letters to encourage users to keep their personal classifications and keywords current and accurate. Does not fully log the user in to the system. Expiration conditions defined on Set Classifications and Keywords Deep Link Expiration page (in PolicyManager).

%UPDATE_MY_INFORMATION_DEEP_LINK%

Inserts a hyperlink that goes directly to the Update My Information page. Depending on the publication's configuration of the link, the user may or may not be required to log in before proceeding to the page. The link is not visible in copied (cc or bcc) letters or in History. Available for use in all letters sent to all user roles. Expiration conditions defined on Set Update Information Deep Link Expiration page (in PolicyManager).

%UPDATE_UNAVAILABLE_DATES%

Inserts a hyperlink that goes directly to Edit Unavailable Dates page. For use in system letters to encourage users to keep their unavailable dates current and accurate. Does not fully log the user in to the system. Expiration conditions defined on Set Update Information Deep Link Expiration page (in PolicyManager).

Other deep links

%VIEW_SUBMISSION%

Inserts a hyperlink to a View Submission pop-up window where users with permission may access the System PDF or the Early Proof URL, depending on configuration settings (for the Article Type and Role) and the revision level of the submission.

%ACTUAL_TRANSFER_PUBLICATION_TITLE%

Inserts the name of the publication to which the submission has been transferred. For use in letters configured for the ActionManager event, Author Agrees to Transfer Submission.

%AGREE_TO_TRANSFER%

Inserts a hyperlink that logs the Author into the system and goes directly to the Transfer Submission to a Different Publication page. For use in conjunction with %DECLINE_TO_TRANSFER% in Decision letters.

%AUTHOR_TRANSFER_REMIND_COUNT%

Inserts the number of transfer reminders the Author has been sent for the submission. For use in the Author Transfer Reminder Report and in Author reminder letters.

%AUTHOR_TRANSFER_REMIND_DATE%

Inserts the date that the last transfer reminder was sent to the Author. For use in the Author Transfer Reminder Report and in Author reminder letters.

%DECLINE_TO_TRANSFER%

Inserts a hyperlink that logs the Author into the system and goes directly to the Decline to Transfer confirmation page. This action automatically sets the Final Disposition of the submission to Reject. For use in conjunction with %AGREE_TO_TRANSFER% in Decision letters.

%GLOBAL_MS_ID%

Inserts the Global MS ID identifier, which remains unchanged when the original submission is transferred across publications. For use in any letter linked to a submission.

%TRANSFER_OFFER_EXPIRATION_DATE%

Inserts the date by which the Author must agree to transfer the submission (before Final Disposition is automatically set to Reject). This date, calculated at the time the Author is notified of the Decision, is based on the number of days indicated on the Configure Cross-Publication Submission Transfer page.

%TRANSFER_TARGETS%

Inserts a list of all publications to which the submission may be transferred, along with links to the publications websites.

%TRANSFERRED_REVIEWS%

Inserts all eligible reviews for all versions of a transferred submission, similar to the way the information appears on the Transferred Information page. Available for use in all letters associated with EM-to-EM transfers. May be used in the Transfer letter that is deposited in the sending and receiving publication site, in letters sent to any Editor in the Editor Chain on the receiving site, and in Reviewer invitations on the receiving site.

%CONFERENCE_NAME%

Inserts the conference name to which a submission is assigned, as selected on the transmittal form.

%CONFERENCE_PRESENTATION_TYPE%

Inserts the conference presentation type assigned to a submission, as selected on the transmittal form.

%CONFERENCE_PRESENTATION_DATE%

Inserts the conference presentation date assigned to a submission, as selected on the transmittal form.

%CONFERENCE_SUBMISSION_BOOK_TITLE%

Inserts the conference book title to which a submission is assigned, as selected on the transmittal form.

%SESSION_NAME%

Inserts the session name to which a submission is assigned, as selected on the transmittal form.

%LIVE_REPORT_DEEP_LINK%

Inserts a hyperlink that logs the Editor into the system and goes directly to the Report Viewer page, which runs the report. This link populates only if the recipient has been selected from the list of Editors and, therefore, can be identified as an active registered user. Expiration conditions defined on Set Enterprise Analytics Reporting Deep Link Expiration Policy page (in PolicyManager).

%NUMBER_OF_REMAINING_DELIVERIES%

Inserts the number of total deliveries remaining for a scheduled report delivery. This number is calculated from the original delivery selection less the number of deliveries to date (including the delivery in which the merge field is displayed). This merge field is available for scheduled reports only.

%REPORT_NAME%

Inserts the saved name of the report being emailed.

%SCHEDULE_DESCRIPTION%

Inserts the schedule description associated with the saved delivery schedule. This merge field is available for scheduled reports only.

Submission information

%CHECKCIF_RESULTS_PDF%

Inserts a hyperlink allowing the recipient to access the checkCIF results. Note: For use only with the checkCIF feature.

%DOI%

Inserts the contents of the submission's DOI field.

%REFERENCE_QC_RESULTS_ALL%

Inserts a hyperlink into a letter that will bring the user directly to the Reference Checking results page for the submission.

%PREPRINT_DOI%

Inserts the contents of the submission's Preprint DOI field. (If the field is blank, the label displays, but no Preprint DOI value appears.)

%PROD_STATUS%

Inserts the most recent production status term related to the submission (e.g., Not in Production, In Production, Production Completed, Returned to Production).

%SUBMISSION_ACTUAL_ONLINE_PUB_DATE%

Inserts the actual online publication date defined for the submission.

%SUBMISSION_TARGET_ONLINE_PUB_DATE%

Inserts the target online publication date defined for the submission.

%VIEW_SUBMISSION%

Allows authorized users to view the System PDF or the Early Proof URL, depending on configuration settings for the article type and Role , and the revision level of the submission.

Production task information

%BATCH_ASSIGNMENT_SUBMISSION_LIST%

Inserts a list of the selected submissions in a Batch Assignment. Pulls in submission identifiers (as configured in PolicyManager) as well as the due dates of the individual production task assignment for each submission. For use in letters related to submission production tasks.

%PROD_TASK_DEEP_LINK%

Inserts a hyperlink that logs the Author into EM/PM and goes directly to the Production Task assignment. If the task is a Submission Production Task, the link navigates the user to the Submission Tasks Assigned to Me page. If the task is a Schedule Group Production Task, the link navigates the user to the Schedule Groups Assigned to Me page. Expiration conditions defined on Set Production Task Deep Link Expirations page (in PolicyManager).

%PROD_TASK_EDITOR_PUBLISHER_DEEP_LINK%

Inserts a hyperlink that logs the Editor or Publisher into EM/PM and goes directly to the Current Task Assignments page. For use in Author Production Task Assignment letters or Author Production Task Reminder letters (in either the Production or Production Reminder letter family. Expiration conditions defined on Set Production Task Deep Link Expirations page (in PolicyManager).

%PRODTASK%

Inserts the name of the production task relevant to the specific submission assigned to the recipient.

%PRODTASK_ASSIGN_DATE%

Inserts the date the task was assigned to the recipient.

%PRODTASK_ASSIGNEDBY%

Inserts the name of the person who assigned the task.

%PRODTASK_ASSIGNEDTO%

Inserts the name of the person to whom the production task is assigned.

%PRODTASK_DAYS_LATE%

Inserts the number of days that a specific production task, assigned to the recipient, is beyond the due date.

%PRODTASK_DUE_DATE%

Inserts the due date of the task assigned to the recipient.

%PRODTASK_INSTRUCTIONS%

Inserts any custom instructions associated with the production task (as configured in PolicyManager).

%PRODTASK_LASTREMIND_DATE%

Inserts the date on which the recipient was last reminded about the specific task.

%PRODTASK_REMIND_COUNT%

Inserts the number of reminder letters that have been sent to the specific recipient for the specific task.

%PRODUCTION_TASK_GUID%

Inserts a code unique to the individual production task assignment. For use with tasks that use the Production Task FTP feature.

%PRODUCTION_QUESTIONNAIRE_RESPONSES%

Inserts the custom questions and responses configured for a production task. For use in the Submit Task letter.

Schedule Group information

%SCHEDULEGROUP_DESCRIPTION%

Inserts the description of the Schedule Group. For use in letters related to a Schedule Group and the submissions assigned to it.

%SCHEDULEGROUP_TARGET_ISSUE%

Inserts the target publication issue of the Schedule Group to which the submission is assigned.

%SCHEDULEGROUP_TARGET_ONLINE_PUB_DATE%

Inserts the target online publication date defined for the Schedule Group to which the submission is assigned.

%SCHEDULEGROUP_TARGET_PUB_DATE%

Inserts the target publication date defined for the Schedule Group to which the submission is assigned.

%SCHEDULEGROUP_TARGET_VOLUME%

Inserts the target publication volume of the Schedule Group to which the submission is assigned.

%SCHEDULEGROUP_TOC%

Inserts a list of all submissions currently assigned to the Schedule Group. For each submission, the system lists the Table of Contents position plus the identifiers configured to appear in production.

%APC_EXTERNAL_LINK%

Inserts a hyperlink that delivers the Author to the external URL returned by the payment system to EM. For use in Author letters triggered by the ActionManager event, Publication Charges Payment Requested. Note: For use only with the Publication Charges feature.

%DENY_WAIVER_REQUEST%

Inserts a hyperlink that, when clicked, allows an Editor to deny a waiver request. For use in Editor letter regarding APC waiver request.

%GRANT_WAIVER_REQUEST%

Inserts a hyperlink that, when clicked, allows an Editor to grant a waiver request. For use in Editor letter regarding publication charges waiver request.

%WAIVER_REQUEST_COMMENTS%

Inserts the text entered by the Author on the Request Waiver submission step. For use in Editor letter regarding publication charges waiver request.

%AUTHOR_PAYMENT_DEEP_LINK%

Inserts a hyperlink that logs the Author in and goes directly to the payment page.

%FEE_AMOUNT_DUE%

Inserts the amount of the fee for which the letter is being sent.

%FEE_DESCRIPTION%

Inserts the description of the fee for which the letter is being sent. This may be a submission fee, or another type of ad hoc fee set up by the publication.

%FEE_TRACKING_ID%

Inserts the unique tracking ID of the fee. The fee tracking ID is generated by the system when a fee is created, enabling the publication to track it internally and to reconcile credit card transactions with PayPal.

%PAYMENT_INSTRUCTIONS%

Inserts any Payment Instructions entered for the fee for which the letter is being sent.

%PAYMENT_NOTES_TO_AUTHOR%

Inserts any Payment Notes to Author that have been entered with the fee for which the letter is being sent.

%ABSTRACT%

Inserts the abstract of the manuscript.

%ARTICLE_SHORT_TITLE%

Inserts the short title of the manuscript.

%ARTICLE_TITLE%

Inserts the full title of the manuscript.

%COAUTHOR_NAMES% Inserts the names of all Authors, including the Corresponding Author, in the format of first initial and last name (e.g., J Brown).

%COAUTHOR_NAMES_INITIAL_AT_END%

Inserts the names of all Authors, including the Corresponding Author, in the format of last name and first initial (e.g., Brown J).

%CORRAUTHOR%

Inserts the Corresponding Author's %REALNAME%.

%CORRAUTHOR_ISNI%

Inserts the Corresponding Author's ISNI personal identifier.

%CORRAUTHOR_INST%

Inserts the Corresponding Author's institution.

%CORRAUTHOR_LASTNAME%

Inserts the last name of the Corresponding Author.

%CORRAUTHOR_LFM%

Inserts the Corresponding Author's name in last, first, middle name order.

%CORRAUTHOR_ORCID%

Inserts the Corresponding Author's ORCID personal identifier.

%CORRAUTHOR_PUBMEDAUTHID%

Inserts the Corresponding Author's PubMed Author ID.

%CORRAUTHOR_RESEARCHERID%

Inserts the Corresponding Author's Researcher ID.

%CORRAUTHOR_SCOPUSAUTHID%

Inserts the Corresponding Author's SCOPUS Author ID.

%CORRAUTHOR_WITH_FIRST_INITIAL%

Inserts the Corresponding Author name in the format of first initial and last name (e.g., J Brown).

%CORRAUTHOR_WITH_FIRST_INITIAL_AT_END%

Inserts the Corresponding Author name in the format of last name and first initial (e.g., Brown J).

%KEYWORDS_SEARCH%

Inserts the list of keywords assigned to the manuscript. Multiple terms are separated by spaces.

%KEYWORDS_SEARCH_WITH_OR%

Inserts the list of Keywords assigned to the manuscript. Multiple terms are separated by the word, "OR."

%LASTNAME_COMMA_FIRSTINITIAL_AT_END%

Inserts the Corresponding Author's name in the format of last name, followed by a comma, then first initial (e.g., Brown, J).

%MS_CLASS_SEARCH%

Inserts the list of classifications assigned to the manuscript. Multiple terms are separated by spaces.

%MS_CLASS_SEARCH_WITH_OR%

Inserts the list of classifications assigned to the manuscript. Multiple terms are separated by the word, "OR."

%MS_NUMBER%

Inserts the submission's manuscript number.

%TITLE%

%ALL_AUTHORS%

%FIRST_NAME%

%AUTHOR_INST%

%MIDDLE_NAME%

%AUTHOR_LIST%

%LAST_NAME%

%CORRAUTHOR%

%REALNAME%

%CORRAUTHOR_ISNI%

%GREETING%

%CORRAUTHOR_INST%

%DEGREE%

%CORRAUTHOR_ORCID%

%POSITION%

%CORRAUTHOR_PUBMEDAUTHID%

%INSTITUTION%

%CORRAUTHOR_RESEARCHERID%

%DEPARTMENT%

%CORRAUTHOR_SCOPUSAUTHID%

%ADDRESS1%

%FIRST_AUTHOR%

%ADDRESS2%

%SECONDARY_FIRST_NAME%

%ADDRESS3%

%SECONDARY_LAST_NAME%

%ADDRESS4%

%SECONDARY_REALNAME%

%CITY%

%SECONDARY_DEGREE%

%STATE%

%SECONDARY_POSITION%

%ZIP_CODE%

%SECONDARY_INSTITUTION%

%COUNTRY%

%SECONDARY_DEPARTMENT%

%ADDRESS%

%SECONDARY_ADDRESS1%

%EMAIL%

%SECONDARY_ADDRESS2%

%PHONE%

%SECONDARY_ADDRESS3%

%FAX%

%SECONDARY_ADDRESS4%

%PERSON_CLASS%

%SECONDARY_CITY%

%PERSON_KEYWORDS%

%SECONDARY_STATE%

%ISNI%

%SECONDARY_ADDRESS%

%ORCID%

%SECONDARY_FIRST_AUTHOR%

%PUBMEDAUTHID%

%SECONDARY_AUTHOR_LIST%

%RESEARCHERID%

%SECONDARY_AUTHOR_INST%

%SCOPUSAUTHID%

%SECONDARY_ALL_AUTHORS%

%USERNAME% and %BLINDED_USERNAME%

%TRANSMITTAL_FORM%

%REQUEST_REMOVAL_COMMENTS%

Inserts any text entered by the requesting user in the Comments field on the Request Removal page.

% REQUEST_REMOVAL_USER_DEEP_LINK%

Inserts a hyperlink that logs in the Editor recipient and goes directly to the requesting user's Search People – Update Information page. In Rich Text (HTML) letters the link displays as "User Requests Removal." The link will work only for Editor roles with the RoleManager permission, Anonymize Users.