Additional Manuscript Detail (AMD) fields are used by publications to collect information related to submissions. Two merge fields may be created for each AMD to capture the description of an AMD and the entered value.
AMD merge fields are available for use in all email letters associated with a submission. They can be inserted into letter templates for all Letter Families except Batch Email.
The merge fields can also be added to customized letters. When a value is present, the merge fields are populated in Preview, so the sender can view them in the context of the letter. However, they are not populated on the Customize Letter page or Open in New Window page, so that users can not change the content of the merge fields.
When a letter is resent from Correspondence History, any AMD merge fields that were included in the letter are not remerged. The information that was sent in the letter is displayed as the text that was originally sent. Any changes to the AMD merge field since the letter was originally sent have no effect on the letter content.
AMD merge fields may be edited at any time by a system administrator. Edits will affect only letters sent after the edits were submitted.
Go to PolicyManager > Additional Data Policies > Add/Edit Additional Manuscript Detail Fields. Add a new AMD or edit an existing one. Go to the Merge Fields section at the bottom of the Add/Edit Additional Manuscript Detail Field page.
To retire the merge fields associated with an AMD, check the box in the Hide column and click Submit. This makes the merge fields unavailable for further use in the system.
For details on other configuration of AMD fields, see Additional Manuscript Detail Field.
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