Search Criteria – Search Submissions

The submissions search grid includes seven columns: Criterion, Is/Is not, Selector, Value, AND/OR definition, and two columns (far left and far right) to accommodate parenthetical functionality.

The Selector and Value lists may change depending on the Criterion chosen. Selector options change to accommodate the data type of the Criterion. Some searches include the Selector option, Unspecified; this option searches for empty (no value) fields. For some searches the Selector may present a single option (i.e., fixed). The Value column may be a text box (for user data entry) or a drop-down list of defined values. For date searches, the Value text box also includes a calendar tool.

The Is/Is not column functions to create inclusive or exclusive statements. Selecting "is not" negates the search term. For example:

[Article Type Name] [is not] [Equal To] [Letter to the Editor]

returns all submissions that are not Letters to the Editor.

Additional lines of parameters can be added to a search by clicking the Add button. The relationship between lines is defined by the AND/OR drop-down selector.

AND defines the search to find submissions that meet both the criteria. For example:

[Article Type Name] [is] [Equal To] [Letter to the Editor] AND

[Editorial Status] [is] [Equal To] [Accept]

returns a list of all Letters to the Editor that have been accepted.

OR defines the search to find submissions that meet one or the other of the criteria. For example:

[Article Type Name] [is] [Equal To] [Letter to the Editor] OR

[Article Type Name] [is] [Equal To] [Editorial Commentary]

returns all articles that are either a Letter to the Editor or an Editorial Commentary.

The relationships between lines can be further defined by grouping one or more lines in parentheses (using the drop-down selectors). Enclosing a set of search terms in parentheses sets evaluation priorities. Criteria enclosed in parentheses are executed first.

To delete a set of criteria, click the Remove button next to it. (Note that removing a search row does not attempt to re-balance parentheses within the query.)

The search page includes tips in the Help with Searching section of the page. The Value Options link opens a window that displays publication-specific configured values for search criteria (e.g., Article Type, Editorial Status).

The Advanced Criteria link opens a window where advanced search criteria (include and exclude parameters) can be selected from a list and applied to the query. For details, see Use and Save Advanced Criteria (Search Submissions.

Note: Exactly which criteria appear in the search grid's drop-down list depends on feature configuration and role permissions. You may not see all the criteria listed in the tables below.

Results are displayed in a configurable grid. Links in the Action column allow the user to work directly from the results page. Search results can be downloaded in a tab-delimited text file in UTF-8 format, using the Download Search Results button.

Core editorial search criteria

Search results grid for Editor roles includes submission and Editor assignment information. Results grid for Publisher roles includes only submission information. Criteria and results data displayed may depend on additional permissions.

Search Criterion	Notes for Use
Last Name First Name	All Name fields work the same way. Selector: Contains, Begins with, Ends with Value: Enter the exact name if known (and use Contains). If the exact name or spelling is not known, enter the known portion (and use the appropriate selector, Begins with or Ends with).
Role Handling Editor Assigned Editor	All Role fields work the same way. Selector: Equal To Value: Select the value from the drop-down list.
Date	All Date fields work the same way. In date context "greater than" means after; "less than" means before. Selector: Multiple date range options. Value: Required format for date entry is mm/dd/yyyy. Enter manually or select date using the calendar tool.
Manuscript Number	Tip: You may search either by main manuscript number or manuscript number including the revision number. Selector: Contains or Begins With (partial manuscript number may return multiple results); Equal to (partial manuscript number will return no results); Ends With (if only revision number suffix is entered, may return multiple results) Value: Enter the manuscript number.
DOI	Selector: Contains Value: Enter the DOI.
Article Title	Selector: Contains, Begins with, Ends with Value: Enter the exact title if known or at least one word (and use Contains). Alternatively, first or last word may be entered (and the appropriate selector, Begins with or Ends with, used).
Short Title	Short Title field works the same way as Article Title field. See above.
Article Type Name	Selector: Equal To Value: Select the value from the drop-down list.
Section/Category Name	Selector: Equal To Value: Select the value from the drop-down list.
Revision Number	Selector: Equal To Value: Enter a number greater than or equal to 0.
Keyword	Selector: Contains Value: Enter the keyword term.
Classification Description>	Tip: Click Value Options to see a list of all configured classifications. Enter just the classification word/phrase, not the numeric code. Selector: Contains Value: Enter the classification description.
Manuscript Notes	Selector: Contains Value: Enter text or phrases related to text in the notes.
Production Notes	Selector: Contains Value: Enter text or phrases related to text in the notes.
Proposed Reviewer Flag	Is returns all submissions with proposed Reviewers. Is not returns all those with no proposed Reviewers. Selector: Equal to [fixed] Value: True [fixed]
Submission Flag Name	Selector: Equal To Value: Select the value from the drop-down list. List shows names of all configured submission flags.
Transferred Reviews Flag	Selector: Equal To Value: Select the value from the drop-down list.
Editorial Status	Selector: Equal To Value: Select the value from the drop-down list.
Editorial Decision Term (Latest)	Selector: Equal To Value: Select the value from the drop-down list.
Final Disposition Term	Selector: Equal To Value: Select the value from the drop-down list.
Invitation Notes to Author	Selector: Contains Value: Enter text or phrases related to text in the notes.
[Additional Manuscript Details]	The actual name(s) of Additional Manuscript Detail fields appear as Criterion. (AMDs are configured by a system administrator and appear in search only if configured to do so.) Selector: Is Equal To Value: Select the value from the drop-down list.

Discussion-related searches

Users with roles that have discussion permissions have access to these additional search options. For Editor roles only.

Search Criterion	Notes for Use
Discussion Topic	Selector: Contains Value: Enter text related to the topic name.
Discussion Unread Posts	Selector: Is / Is Not Value: Enter TRUE for to search for submissions that have unread discussion posts. Enter FALSE to search for submissions that do not.
Discussion Comments	Selector: Contains Value: Enter text related to the content of discussion posts.
Discussion Status	Selector: Equal To Value: Select the value from the drop-down list: Open or Closed.
Date	All Date fields work the same way. In date context "greater than" means after; "less than" means before. Selector: Multiple date range options. Value: Required format for date entry is mm/dd/yyyy. Enter manually or select date using the calendar tool.
Last Name First Name	All Name fields work the same way. Selector: Contains, Begins with, Ends with Value: Enter the exact name if known (and use Contains). If the exact name or spelling is not known, enter the known portion (and use the appropriate selector, Begins with or Ends with).

Linked submission–related searches

Users with roles that have permissions related to linked submissions have access to these search options.

Search Criterion	Notes for Use
Linked Submission Group Name	Selector: Contains Value: Enter the name of the linked submission group.
Publish with ID	Selector: Contains Value: Enter a value related to the "Publish with" ID.
Publish with ID Description	Selector: Contains Value: Enter a value related to the "Publish with" ID description.

Production task–related searches

Users with roles that have appropriate permissions on sites using production tracking (ProduXion Manager) have access to additional production-related search criteria. Search results display production-related information, including production status and publication information.

The Search Submissions – Search Results page displays allows users to switch between Editorial and Production views of submissions, using the Quicklinks menu at the top of the page.

Search Criterion	Notes for Use
Pre-selected Schedule Group	Selector: Is Equal To Value: Select the value from the drop-down list.
Schedule Group Description	Selector: Contains Value: Enter text related to schedule group descriptions.
Schedule Group Notes	Selector: Contains Value: Enter text related to schedule group notes.
Schedule Group Target Publication Volume	Selector: Is Equal To Value: Select the value from the drop-down list.
Schedule Group Target Publication Issue	Selector: Is Equal To Value: Select the value from the drop-down list.
Target Number of Pages	Selector: Is Equal To / Is Greater Than / Is Less Than Value: Enter a numerical value to search for submissions by X target number of pages.
Black and White Image Count	Selector: Is Equal To / Is Greater Than / Is Less Than Value: Enter a numerical value to search for submissions by X number of B&W pages.
Color Image Count	Selector: Is Equal To / Is Greater Than / Is Less Than Value: Enter a numerical value to search for submissions by X number of color pages.
Date	All Date fields work the same way. In date context "greater than" means after; "less than" means before. Selector: Multiple date range options. Value: Required format for date entry is mm/dd/yyyy. Enter manually or select date using the calendar tool.