When an Author is asked to revise a submission, the Author has two options: agree to revise or decline to revise. Several features are available for enabling users (Authors, Editors, and Reviewers) to handle revisions efficiently.
When an Author clicks the Revise Submission link to access the submission interface, the submission steps displayed to the Author are (as with a new submission) based on Article Type. An Author can change the Article Type (unless an Editor has previously changed the Article Type to one that is configured as Editor Use Only). If the Author selects a new Article Type, the parameters configured for the new Article Type apply.
Publications can create special onscreen instructions related to revisions, hide or include various steps, and define different rules for submitting revisions.
Configurations related to submission of revisions, such as what information is required of Authors during submission is defined by Article Type. For details, see Configure Article Types.
Instructions on submission steps may be different for new submissions and revised submissions. See Customize Submission Instructions.
When an Author submits a revision of a manuscript, a list of the files uploaded for the original submission is displayed at the Attach Files submission step. The Author may select one or more of these files to include in the revised submission by checking a box next to the file name.
A system setting allows the publication to choose the default state of the checkboxes. If the default state is set to checked, all files carry forward to the next revision unless the Author unchecks the boxes. If the default state is set to unchecked, no files carry forward to the next revision unless the Author checks the applicable boxes.
Go to PolicyManager > Submission Policies > Set Revision File Selection Option. Choose the default state: Checked or Unchecked. When finished, click Submit.
Publications may give Authors the opportunity to respond to Reviewer comments (made on the previous version of the manuscript) as they are submitting a revision. A Respond to Reviewers submission step may be configured (by Article Type) to display in the submission interface. When this step is required, the Author must respond to Reviewer comments before building the revised submission PDF.
When enabled, a Respond to Reviewers box appears on the Comments submission step. Authors enter comments into the text box. A link on this page also enables the Author to re-read Reviewer comments in the Decision letter.
Author responses entered during this step are stored in the database and are available to Authors, Editors, and Reviewers (with permission). They may also be configured to display on the PDF cover page.
When an Author has submitted responses, a link, Author Response, appears in the Action column for the submission.
The Author's response also appears on the Reviews and Comments page visible to Editors and Reviewers.
Go to PolicyManager > Submission Policies > Edit Article Type. Select the Article Type to configure and click the Edit link. On the Edit Article Type Page, go to the Article Type Parameters section > Respond to Reviewers Preferences and select from the drop-down list (Optional, Required, Hidden) for the revision setting. (The setting is always Hidden for the new submission process, because the step is inapplicable.) When finished, click Submit.
To include the Author responses on the PDF cover page, follow the instructions above for Define PDF Cover Page Layouts. (Select the item, Response to Reviewers.)
To allow Reviewers access to the Author's responses, go to RoleManager > Reviewer Role. Select the appropriate Reviewer role and click Edit. On the Edit Role Definition page, go to General Permissions, check the box next to the setting, View Author's Response to Reviewer Comments, and click Submit.
There are no special permissions for Authors or Editors to view the comments.
An Author may decide not to revise and resubmit a manuscript. When an Author clicks the Decline to Revise link, the system asks the Author to confirm the action, and (once confirmed) the submission record moves to the Author's Declined Revisions folder. A letter can be configured to notify an Editor/editorial office that the Author has declined.
An Author can reinstate the submission and proceed with the revision process after using the Decline to Revise link. (The Author may have mistakenly used the link or may have reconsidered her/his decision not to revise.) An action link, Reinstate Submission, is available for submissions in the Author's Declined Revisions folder. Reinstating the submission must be done before the publication sets the submission's final disposition to Withdrawn.
The submission remains in the Editor's Submissions Out for Revision folder until the Editor sets the final disposition. The publication should configure the letter to notify the Editor/editorial office that the Author has declined to revise, so that the Editor/editorial office knows to set final disposition to Withdrawn.
Declined revisions may also be set to Withdrawn automatically. See Automatic Withdrawal of Declined Revisions and Inactive Submissions.
The ActionManager event, Author Declines to Revise, is triggered when the Author uses the Decline to Revise link.
Configure an Editor letter to notify the Editor role that the Author has declined and the submission's final disposition should be set to Withdrawn. For details on letter configuration, see Create Letters.
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