Update My Information

Users may update information in their user record at any time.

Log in and access the Update My Information page via the link in the user drop-down menu at the top right corner of the page. This page displays all personal information on file with the publication.

Depending on publication configuration, some fields described below may or may not appear.

Username and password

Username and password may be changed at any time. Passwords must comply with any password rules configured by the publication. A link to password rules appears next to the password text box.

Default login role

The default role is the one that EM automatically logs a user in as when the user hits the Enter key rather than clicking a specific role button. The standard default role is Author.

Users assigned more than one role on the publication (e.g., Author and Reviewer) may use the drop-down list to select the preferred role as the default for login.

Personal information

Given/First Name, Family/Last Name, and Email Address fields will appear as grayed out (not editable) when the publication site uses an OpenID Connect Single Sign-on (SSO). These fields are automatically synchronized at sign-on and can only be edited in the user’s SSO user profile.

ORCID

Users may use the Fetch/Register link next to the ORCID text box to retrieve their authenticated ORCID identifier from the ORCID site.

Alternate contact information

The Editorial Manager system allows users to add alternate contact information to their record. The purpose of this is to share contact information that may be used for an extended—but temporary—period of time (e.g., going on a sabbatical).

Click the Alternate Contact Information button to open a pop-up window. Enter contact information, start and end dates for its use, and any additional notes.

Personal classifications

Depending on configuration, a publication may ask users to choose and rank personal classifications to describe areas of expertise. Personal classifications allow the publication to match submissions with subject-qualified Reviewers and Editors.

Click the Select Personal Classifications button to open a pop-up window. The publication's configured list of classifications appears in the left box.

Check the box next to a classification to choose it. Click the Add button to add one or more classifications to your Selected Classifications list in the right box.
When finished selecting, click Submit and Continue to Rankings.
Use the radio buttons to indicate experience ranking (Low, Medium, High) for each classification term.
When finished, click Submit.

Personal keywords

Depending on configuration, a publication may ask users to provide personal keywords to describe areas of expertise. Personal keywords allow the publication to match submissions with subject-qualified Reviewers and Editors.

Click the Edit Personal Keywords button to open a pop-up window.

Enter a keyword in the New Keyword text box and click Add. Repeat as needed.
Keywords appear in alphabetical order in the Current Keywords window. Use the links to Edit or Remove a keyword.

Unavailable dates

Users may enter dates for which they will be unavailable to undertake assignments.

Click the Unavailable Dates button to open a pop-up window. Any previously entered dates appear.

Click the Add New Unavailable Date link to open a form.
Use the date boxes to enter start and end dates.
Use the text box to enter reason for unavailability.
Use text boxes to suggest up to three people (names and email addresses) who might be available as substitutes.
When finished, click Submit.

Additional Information section

This section contains questions presented by the publication and the status of the user’s responses. These may be registration questions, privacy policy acknowledgments, or demographic (gender identity, race, and ethnicity) questionnaires.

If the publication changes its required question related to privacy policies, then a user will be required to respond again. Previous privacy policy questions, and the date that the user responded to each, are also displayed.

User's correspondence history

A people-base correspondence history includes most emails related to the user (sent to or by the user).

Click the Correspondence History button that appears in the left section of the page. This opens your Correspondence History pop-up window.

Several tools enable letters to be sorted and filtered:

Choose Fixed Date Range: Use the drop-down menu to select a range.
Enter Customized Date Range: Use the calendar tools or enter start and end dates in the text boxes.
Results per Page: Use the drop-down menu to select the number of items to display per page.

For additional information, see the video on accessing personal correspondence history.

Note: Depending on your role, you may also have permission to access correspondence related to a submission through that submission's History link (in the Action column).