View and Manage Other Author Status

A publications may require the Other Authors (aka Co-authors, Contributing Authors) listed on a submission to verify their status as contributors to the manuscript. Requests for verification may be sent either for a new submission or a revised submission. Other Authors may also be asked to complete a questionnaire.

The publication may grant the submission's Corresponding Author permission to view the verification status of those Other Authors. If a submission has multiple Authors, the Corresponding Author may see an Author Status link in the Action column in the following folders:

Submissions Sent Back to Author
Submissions Being Processed
Revisions Sent Back to Author
Revisions Being Processed
Submissions with a Decision

Click the link to open the Author Details page, where you (as Corresponding Author) may review the status of the submission's other Authors.

Each Author's verification status appears in the Confirmed? column. Possible status terms are:

No Response: Author has not responded to the email.
Yes: Author confirmed contribution.
Declined: Author declined contribution.
Confirmation Not Requested: No verification email was sent.
Partial Questionnaire Saved: Author began answering questionnaire but did not finish/submit.

Manage Co-author verification process

The publication may also allow Corresponding Authors to manage the Other Author verification process. Corresponding Authors may see an Options column on the Author Details page. Links in this column allow the Corresponding Author to:

Resend Letter: Click the link to resend the publication's letter requesting authorship verification.
View Questionnaire Responses: Click the link to open a pop-up window that displays the questionnaire completed by the Other Author.

In addition, Corresponding Authors may be given permission to update Other Author email addresses directly from the Author Details page. Corresponding Authors may see an Edit link under each Author's email address. (Any change to email address here applies only to the submission record. It will not change the email address on the user account of the other author.)

If a Co-author notification email bounces back to the publication from the address provided by the Corresponding Author, a publication may redirect the notification to the Corresponding Author. This informs the Corresponding Author that the Co-author's email address entered on the Add/Edit/Remove Authors step is incorrect. Corresponding Authors with permission to update email addresses of Co-authors can do so using the Edit link.

Changes to Author list

Changes to the Author List between the previous version of the submission and the current revision are noted on the Author Details page. Red informational text next to an Author record indicates what kind of change was made. Possible change messages are:

New
(Former Corresponding Author)
(New Corresponding Author)
(Former Order: #)

Red text persists until a new revision is submitted. An Added in Revision column appears in the Co-author grid, indicating during which revision the Co-author was added. A Removed Authors section shows Authors that have been removed from the submission, information about when they were removed, and whether they had previously verified co-authorship on the submission.