Access and Submit Schedule Group Task

A Schedule Group is a collection of submissions that share a publication schedule. A Schedule Group can be used to manage the submissions assigned to a journal issue. A Schedule Group can also be used for books processing. If a publication site is configured for books processing, the site may be configured to display book-specific terminology (e.g., Schedule Group = Book). For books processing, labels of pages, buttons, headers, etc. may be different from the terms used below.

Users with Editor or Publisher roles may receive tasks to perform and submit when they are completed. These tasks are often related to production; however, tasks may also be assigned for submissions that are still in the editorial workflow.

Note: Labels for menus and links may vary, depending on site configuration, e.g., Schedule Group=Book.

To access a Schedule Group task (and related information) assigned to you:

1. Go to the Production Tasks Menu (this may be labelled Tasks Menu).
2. Click Schedule Group Tasks Assigned to Me. Several Action links may be available for each Schedule Group (depending on configurations and role permissions):
   • View Assignment Letter: Opens the letter sent with your task assignment.
   • Assignment Files: Allows you to view (or download) files that the task assignor has made available to you.
   • Submit Task: Allows you to submit files and accompanying letter. See details below.
   • History: Shows activity history for the submission.

To submit a Schedule Group task:

1. Click the Submit Task link to open the Submit Production Task for Schedule Group page.
2. Enter text in the Letter Body field as needed.
3. If including files, click Upload Files to open a pop-up window.
   1. Select the Item Type from the drop-down list.
   2. Enter a description in the text box.
   3. Click Browse OR use Drag & Drop to select a file from your local drive.
   4. After all files are uploaded and metadata provided, click Proceed to return to the Submit Production Task for Schedule Group page.
4. When finished with all steps, click Submit Task.

Uploaded files appear in the Newly Uploaded Files section of the Submit Production Task for Schedule Group page. Remove and Download links are available for these files.

Depending on task configuration, you may have the option to replace companion files that were provided with the assignment files. A Replace link will appear next to companion files in the Original Assignment Files section.

To replace a companion file:

1. Click the Replace link to open the Upload Companion Files page.
2. Select the file to upload: Click Browse OR use Drag & Drop feature to select a file from your local drive.
3. Provide information about the file as needed:
   1. Select the Item Type from the drop-down list.
   2. Enter a description in the text box.
4. Click Proceed (to return to the Submit Production Task page).

You may have permission to assign or reassign tasks. Depending on the configured workflow, you may be responsible for assigning a follow-on task after submitting your task. For details, see Assign or Reassign Schedule Group Task.

See also:

Cancel Schedule Group Task

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