Editors May Manage Attachments

Editors may be granted permission to download, upload, and edit attachments.

Editors with download permission may view and download attachments at any point in the peer review process on the Attachments page. The page can be reached via a link on the submission's Details page. The link is only available for Editors with download permission when there are attachments associated with a submission.

An Upload Attachments button appears on the Attachments page and on the Notify Author page for Editors with permission to upload. Editors with upload permission mark attachments as items that may be shared with Authors and/or Reviewers.

Editors may upload a revised version of a Reviewer attachment. The Editor can determine whether the new attachment should be available to all assigned Reviewers by selecting/checking the Allow Reviewer Access checkbox.

Publications may opt to have all attachments uploaded by Reviewers automatically set to Allow Author Access and/or Allow Reviewer Access. When this configuration is set, Editors may override the automatic setting so as not to allow access for Authors or Reviewers.

to configure:

To enable the Attachments feature, contact your Aries Account Coordinator.

Grant permissions for Editor roles. Go to RoleManager > Editor Role. Grant one or the other of these permissions to the applicable Editor roles:

Download Attachments: This permission allows the editor to download any Attachments uploaded by a Reviewer or by another Editor. (Grant this permission if the role is limited to downloading attachments only.)
Upload Attachments: This permission allows the Editor to download an attachment, to upload a revised version of an attachment (uploaded by a Reviewer or Editor), and to upload a new attachment on the Attachments and Notify Author pages.

To customize instructions that display on pages where Editors and Reviewers can upload attachments, go to PolicyManager > ProduXion Manager > Edit Instructions for Attachments.

Enter custom instructions in one or more text boxes. Five text boxes are available for custom instructions to display on the following pages:
- Upload Attachments (for Reviewers): These instructions are displayed when a Reviewer uploads an attachment with a review.
- Upload Revised File/ Attachments: These instructions are displayed when an Editor uploads a revised version of a Reviewer attachment.
- Attachments (displayed to Editors with only Download Attachments permission): These instructions are displayed on the version of the Attachments page accessible to Editors with download permission only.
- Attachments (displayed to Editors with Upload Attachments permission): These instructions are displayed on the version of the Attachments page accessible to Editors with upload permission.
- Notify Author: These instructions are displayed in the Attachments section of the Notify Author page.
When finished, click Submit.

To include a link to the Attachments page on custom Details page layouts, go to PolicyManager > General Policies > Define Details Page Layouts. Select the applicable layout and click the Edit link. Use the Select Items to Display link. In the Links section, check the box next to Attachments. For detailed instructions, see Configure Details Page.

For related information, see:

Reviewer Use of Attachments

Author Access to Attachments

Sanitize Attachments