Submit a Manuscript

The steps included in the submission interface may vary depending on publication configuration and the type of article being submitted.

For an overview, see this video on the manuscript submission process.

For information on preparing files for submission, see Best Practices for Metadata Extraction.

If you have a specific question about your submission, contact the publication's editorial office.

Note: A publication may deactivate the links to submit new manuscripts. (Publications may opt to do this if they are closed to submissions outside a defined submission/reading period.) Links related to invited submissions may still appear (depending on publication configuration).

Submit a new manuscript

First, read publication-specific information accessed via the main navigation: About > Instructions For Authors.

When you are ready to submit, click the link, Submit New Manuscript, on the Author Main Menu or click Submit a Manuscript on the site's main navigation.

A progress bar across the top of the page enables Authors to see the status of submission steps. A downward-pointing arrow indicates the active step. A green check mark indicates a completed step. A red exclamation point indicates a step that requires attention.

The core steps appear as follows:

Article Type Selection

Use the drop-down menu to select the Article Type that best describes the submission. Article Type must be selected before proceeding.

Note: Authors who have been invited to submit a commentary or article may not see the Select Article Type list. Publications may pre-select the Article Type of an invited submission. For details on invited submissions, see Submit Invited Manuscript.

Attach Files

On screen one, use the Browse button to access your computer's file list or Drag & Drop a file from your computer to attach the primary file for the submission. (Individual publication instructions may provide specific information about this file.) On screen two, attach and organize additional files.

1. Select Item Type: Use the drop-down menu to choose. Required items are marked with an asterisk (*).
2. Description and other data: Enter a description of the item in the text box. Do not use any personal identifiers in this field. Depending on configuration, additional data fields may appear. Complete as necessary. (A Help link may appear next to the field to provide instructions).
3. Delivery Method: Depending on publication configuration, several options may appear. Use the radio button to make a selection and proceed according to the chosen option.
   • Online Web System: Attach the file using Browse or Drag & Drop.
   • Offline: Click the Attach This Information button.
   • URL/URI Resource: Enter the external resource location (you may be required to click Preview to ensure that the URL is valid) and click the Attach This Information button.

Repeat these steps until all items in the submission have been specified. For more information in uploading files, see File Upload Options.

The Select Item Type drop-down list may include an item that allows Authors to upload files to a data repository during the submission process. For details on including a data repository item, see Repository Items.

If the publication allows attachment of files from arXiv.org, the tool for uploading these appears on screen two. (If no other primary file is required by the publication, click the Proceed button to go directly to screen two.) Enter the arXiv identifier and click the Attach arXiv Files button.

Note: The Drag & Drop feature and simultaneous upload of multiple files are only supported by the following browsers: Internet Explorer 10+, Firefox, Chrome, Safari, Opera. Users accessing this page with other browsers may only be able to upload one file at a time using the Choose File method.

Attached items appear in a list at the bottom of the page.

If data was requested for a file type (as noted in step 2 above), an Edit Data link may appear next to the file in the list. If data is required, the link appears in red. Click the link to open a pop-up window where you may enter or edit data.

Uploaded files can be managed from the list.

To remove one or more items:

1. Check the box next to the item in the Select column.
2. Click Remove.

To remove all items:

1. Click the Check All link.
2. Click Remove.

To reorder items:

1. Enter desired numbering in the Order column.
2. Click Update File Order.

Alternatively, you may reposition an item in the list by using the grip tool to the left of the number box. Click and hold the cursor on the grip tool and drag the file to a new position in the list.

Item ordering may or may not be retained when your submission PDF is created (depending on publication configuration).

To download an item, click the Download link next to the item.

To download one or more items to a zipped file, select items (with Select checkboxes or Check All link) and click Download Selections as Zip File. (This action is not available when the page is first accessed during the submission process. The button becomes active when you revisit the page (e.g., when checking files before approving the submission) and select files.)

When finished with all actions on Attach Files page, click Proceed.

General Information

Information requested depends on publication configuration. It may include Region of Origin, Section/Category, Classifications. Expand each accordion field to enter or select responses. Required fields are marked with a red asterisk (*). When finished, click Proceed.

Review Preferences

Information requested depends on publication configuration. Authors may be asked to suggest potential Reviewers and/or identify Reviewers they would prefer not to review the submission. Authors may also have the option to request an Editor. (These are preferences only. The publication may or may not use the suggestions.)

• Suggest Reviewers: Click +Add Suggested Reviewer to open an overlay window. Use text boxes to enter Reviewer information. Click the Save icon to save and close, or click the Save and Add icon to save and open a new overlay for another Reviewer.
• Oppose Reviewers: Click +Add Suggested Reviewer to open an overlay window. Use text boxes to enter Reviewer information. Click the Save icon to save and close, or click the Save and Add icon to save and open a new overlay for another Reviewer.
• Request Editor: Use the drop-down menu to make a selection.

When finished, click Proceed.

Additional Information

Information requested depends on publication configuration. Authors may be presented with a questionnaire. Enter or select responses. When finished, click Proceed.

Comments

Depends on publication configuration. A text box may be presented for Authors to enter comments to send to the publication office. When finished, click Proceed.

Manuscript Data

The system may automatically pull some data from the file attached on screen one to pre-populate fields on this submission step. Author must check and verify data or enter data manually. Information requested depends on publication configuration (Full Title and Author(s) are mandatory for all submissions.) Manuscript data fields may include:

• Full Title (also Short Title, Secondary Full Title, Secondary Short Title): Use text boxes to enter information.
• Abstract (also Secondary Abstract): Use text boxes to enter information.
• Keywords (also Secondary Keywords): Use text boxes to enter information.
• Authors: Click +Add Another Author to open an overlay window. Use text boxes to enter Author information. Click the Save icon to save and close, or click the Save and Add icon to save and open a new overlay for another Author.
• Funding Information: Click +Add a Funding Source to open an overlay window. Use text boxes to enter source information. Click the Save icon to save and close, or click the Save and Add icon to save and open a new overlay for another funding source.
• Request Waiver: Check the box to request a waiver of publication charges related to the submission and use the text box to enter reasons for the request.

Expand each accordion field to enter or verify information. Once a field is completed successfully, a green check mark displays beside it. A red alert symbol () flags any item for which required information is missing or incorrectly formatted.

Title and Abstract fields will preserve rich-text formatting from the original file. Editing toolbars on these fields enable the submitting Author to edit rich-text formatting.

When finished, click Build PDF for Approval to complete the submission process.

Click Save & Submit Later to wait to complete the submission process. (Return to the submission via the Incomplete Submissions folder on the Author Main Menu.)

Note: The submitting Author is automatically designated the Corresponding Author. The Corresponding Author is responsible for overseeing the submission and will receive emails related to the submission as it moves through the editorial process. The person designated as Corresponding Author may be changed, but a Corresponding Author must be a registered Editorial Manager user. If the Corresponding Author designation is changed, the submitting Author will not have visibility to the submission in the event that the submission is not completed, nor will the submitting Author have access to a submission once the PDF is built. The submission moves to the applicable folder of the new Corresponding Author, who must complete and/or approve the submission.

Build and approve PDF

After completing the steps above, click Build PDF for my Approval button. You may see an onscreen message that the PDF build is in process. You will probably also receive an email notification when the PDF build is complete and the file is ready for viewing.

You must view and approve the PDF to complete the submission process.

1. Go to your Submissions Waiting for Approval by Author folder.
2. Click the View Submission link to access the PDF. You must view the PDF to confirm that your files and information appear correctly.
3. Click Approve Submission to submit. You will be asked to confirm this action.

If you need to make corrections to the PDF before submitting, click the Edit Submission link. This returns you to the submission steps. You may make changes to the data and/or remove files and upload new files.

If you need to cancel the submission, click the Remove Submission link. This permanently removes the files and data from the system.

Note: If the submission is an invited submission, the Remove Submission link is not available. Once an Author has accepted an invitation to submit a manuscript, the Author must either complete the submission or contact the editorial office and request to be uninvited.

Submit a revised manuscript

Submission steps for a revised manuscript are similar to those for a new manuscript. Refer to the instructions above for explanations of functionality. As with the interface for new submissions, steps will vary based on configuration.

After you receive the Editor's request for a revision, you can find the submission in your Submissions Needing Revision folder. When you are ready to submit the revision:

1. Go to your Submissions Needing Revision folder.
2. Click the Revise Submission link and confirm that you are ready to submit the revised files. This returns you to the submission steps. Revisit any steps that need updating.

Article Type Selection

If necessary, use the drop-down menu to select a new Article Type.

Note: If an Editor has edited your submission and changed the Article Type, you may not be able to change it. This step will not be presented for you to make changes.

Attach Files

Files uploaded for the previous version of your submission appear in the files list. Check the box next to a file to include it in the revision. Uncheck the box if you do not want to include the file. Any files you are modifying should be unchecked, because you will upload a new version.

Attach new files as described above.

General Information

Update as needed.

Additional Information

Information requested depends on publication configuration. Authors may be presented with a questionnaire on revision. Enter or select responses. When finished, click Proceed.

Comments

Depends on publication configuration. A text box may be presented for Authors to enter comments to send to the publication office.

This step may also present a text box for Authors to enter responses to Reviewer and Editor comments. (This may be configured as either optional or required.) A link, View Decision Letter, enables the Author to reread the comments before entering a response.

1. Enter text in the appropriate text box.
2. When finished, click Proceed.

Note: Some publications may allow Authors to submit the response to Reviewer/Editor comments as a Word document when submitting the revision. In this case, Authors include the file on the Attach Files page. In the Select Item Type drop-down menu, an item (Response to Reviewers, or something similar) will appear.

Manuscript Data

Verify the information in each field. Add or remove Authors as necessary.

When finished, click Build PDF for Approval to complete the submission process.

Click Save & Submit Later to wait to complete the submission process. (Return to the submission via the Incomplete Submissions Being Revised folder on the Author Main Menu.)

Build and approve the PDF as described above.

 

 

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