Search Functions

The EM and PM systems allow users (with corresponding RoleManager permissions) to perform a variety of searches for data in the system. For information on a specific topic, click the appropriate link below.

General search hints

Enter as much criteria as you know to narrow your search results.

Text is not case sensitive. Entering any mixed case value (e.g., SMITH, smith, SMith) returns the same results.

To execute a "wild card" search, choose the criterion and appropriate selector (BEGINS WITH, ENDS WITH, CONTAINS) and enter as much text as you know:

If you are not sure of the spelling (e.g., of a user's name), enter the first few letters and use the BEGINS WITH selector.
If you are not sure of a name or title but know the end, enter those last letters and use the ENDS WITH selector.
If you are not sure of an exact title but know several words, enter those words and use the CONTAINS selector.
Entering a space in the Value box with any of the above selectors returns all submissions with a value entered for the chosen criterion.

Links to search pages

Editors and Publishers with search permissions (Search Submissions, Search Proposals, or Search People) see links to the corresponding search tools at the top of the corresponding menu tabs and in the Shortcuts > Search drop-down menu (on the main navigation bar).

See the following articles for specific information on working with searches.

Search Criteria – Search Submissions

Search Criteria – Search Proposals

Search Criteria – Search People

Use and Save Advanced Criteria (Search Submissions)

Save and Share Search Definitions

Search People – Search Results Page

Search People – Update Information Page

Simple Submission Search tool

A Simple Submission Search tool, located on the main navigation bar, performs a single CONTAINS query on the exact string entered in the search box. The tool searches for a match on Manuscript Number, Article Title, and Author Name. In addition, if the user has previously saved settings on the Advanced Criteria page in the full Search Submissions tool, those criteria are applied automatically when a quick search is run from the Simple Submission Search tool. The search is not case sensitive.

To search:

Enter search term in the box.
Click the Search icon or the Enter key.

Results are displayed on the Simple Submission Search Results page. A Back to … link allows the user to close the results and return to the last active page. A Go to Full Submission Search button opens the full search tool.

The format of the results grid depends on which Menu tab is active when the user runs the search. A simple search performed when the Editorial or Proposal Menu tab is active displays results in the editorial view. A simple search performed when the Production Tasks (or Tasks) tab is active displays results in the production view. A simple search performed when the Enterprise View tab is active displays results in the production view; results returned include only items for the current publication. Users must click the full search button to do a cross-publication Enterprise View search.