Permissions for Editor Activities (RoleManager)

PERMISSION

DESCRIPTION

New Submissions

Receive New and Revised Submissions

• Perform Technical Check
• Submit Early Decision on New Submissions

Allows the Editor role to receive and assign new submissions. Depending on editorial workflow configuration, this permission also allows the Editor role to receive and assign revised submissions. Two sub-permissions affect the allowed handling of new submissions.

See Configure Technical Check

See Allow Early Decision for New Submissions

Receive New Transferred Submissions in "Transferred Submissions" Folder

See Receive Transferred Submissions from another Publication

Submit Manuscript as an Editor

• Restrict to "Editor/Publisher Use Only" Article Types
• Can set "Accept on Submission" Final Disposition on "Editor/Publisher Use Only" Types

See Allow Editors to Submit Manuscripts

Editor Assignment

Receive Assignments in "New Assignments" Folder

• Receive Assignments without Invitation
• Receive Invitations for Assignments

Allows the Editor role to receive assignments. A sub-permission must be chosen to define how assignments are made: with or without an invitation. See Options for Editor Assignment

Always Use Search-based Selection for Editor Chain Assignment / Replacement (i.e., if not applied automatically by system)

See Options for Editor Assignment

Assign Editor

• Allow Batch Editor Assignment

Redirect to Other Editor (and be removed from Editor Chain)

See Direct-to-Editor Feature

Change Corresponding Editor

Allows the Editor role to change the Corresponding Editor on a submission. See Configure Corresponding Editor Designation

Block Editor

See Configure Option to Hide Submission from Other Editor

Unassign Other Editors

See Options for Editor Assignment

Unassign Myself

• Unassign Subordinate Editors
• Replace Editor

Reviewer Invitations

Invite Reviewers

See Allow Editors to Invite, Assign, and Propose Reviewers

and Allow Editors to Uninvite or Unassign Reviewers

Uninvite Reviewers

Assign Reviewers

Search Reviewers in Other Journals

Override Reviewer Due Date

See Configure Reviewer Parameters

Propose Reviewers

See Allow Editors to Invite, Assign, and Propose Reviewers

Remove Proposed Reviewers

Select Alternate Reviewers

See Select and Promote Alternate Reviewers

Promote Alternate Reviewers

Link/Unlink Alternate Reviewers

Remove Alternate Reviewers

Request Unregistered Reviewers

See Editor can request an unregistered Reviewer

Re-open Review

Edit Review Settings

See Configure Reviewer Parameters

Edit Reviewer Comments and Ratings after Review is Submitted

• Edit and Complete Reviews Terminated after Accepting Invitation

Reviewer Search Options:

See Configure Reviewer Search

Search by Classification Matches

Search by Personal Classifications

Suggest Reviewers

Reviewer Search Criterion:

People Notes

Detailed People Notes

Personal Classifications

Personal Keywords

Editor Decisions

Make a Decision

See Configure Editor Decision-making

Terminate Outstanding Reviewer and Editor Assignments when Making a Decision

See Terminate Editor and Reviewer Assignments

Skipped in Decision Chain if Previous Editor's

Decision IS

[Choose decision terms in multi- selector tool]

See Customize Editor chain

Skipped in Decision Chain if Previous Editor's

Decision IS NOT

[Choose Decision terms in multi-selector tool]

Notify Author after Making a Decision

1. Draft Notification Letter for any Decision
   1. Send any Notification Letter
2. Only Notify after Selected Decisions

[Use radio buttons to select decision terms]

Modify Editor Manuscript Rating Answers During Decision Process

See Configure Manuscript Ratings and Questions

Edit Editor Comments and Ratings After Decision

Notify Author of Editor's Decision when Editor Chain is Complete

• And Modify Editor's Decision

See Options for Editor Assignment

Rescind Decision

See Configure Editor Decision-making

Override Author Revision Due Date

See Configurations for different types of revisions

Proposals/Commentaries

Use Proposals Details Layout [Layout selection made from a drop-down list]

This permission determines which version of the Proposals Details page the Editor role sees.

Search All Proposals

See Search Permissions for Editor and Publisher Roles

Initiate Proposals

See Configure Proposals

Invite Authors/Solicit Commentaries

• Select Alternate Authors
• Promote Alternate Authors
• Remove Alternate Authors

See Configure Proposals

and Configure Commentaries

Assign Authors (without Invitation)

Lock/Unlock predefined Article Type

Override Author Invited Submission Due Date

View All Proposals and Submissions with Commentaries

Set Final Disposition on Proposals

See Configure Proposals

General Searching and Viewing

Use Editorial Details Layout [Layout selection made from a drop-down list]

This permission determines which version of the Editorial Details page the Editor role sees.

Search All Manuscripts

See Search Permissions for Editor and Publisher Roles

Search Only Assigned Manuscripts

Share Saved Searches

View Linked Submission Groups

1. Create/Edit Linked Submission Groups
   1. Set Active/Inactive Status on Linked Submission Groups
   2. Enable Review Sharing for Linked Submission Groups

See Configurations for Linked Submissions

Search Similar Articles in MEDLINE

See Search Similar Articles in MEDLINE

Search Author Publications in MEDLINE

See Search Author Publications in MEDLINE

View Duplicate Submission Check Results

See Prevent Duplicate Submissions

Initiate checkCIF

See Configure checkCIF

View checkCIF Results

View Editorial Status History

See Set View Options on Status History

View Editorial Correspondence History

• Edit Letter when Resending

See Configure Access to Correspondence History

Add/Edit External Correspondence

• Add Attachments to External Correspondence

See Include External Correspondence in Submission Correspondence History

View All Submissions

Enables the display of the View All Assigned section of the Editor role's main menu. This section contains the folders, View All Assigned Submissions and View all Assigned Submissions Being Edited.

View Completed Reviews Grid in Main Menu

Enables the display of a grid of completed review information at the top of the Editor role's main menu (submissions with 0, 1, 2, 3, or 4+ reviews complete).

View Warning Status Signposts

See Color-coded Editor Signposts

View Additional Manuscript Details

• Edit Additional Manuscript Details

See Additional Manuscript Detail Field

View Notes on Manuscript Details

See Configure Manuscript Notes and Field Flag

Edit Notes on Manuscript Details

Turn On Manuscript Notes Flag

Turn Off Manuscript Notes Flag

View Production Notes

See Configure Production Notes Field

Edit Production Notes

View Reviewer PDF

See Editor Access to Reviewer PDF

Edit Submission

Edit Submission Before Decision

1. View Reviewer PDF After Edit Submission
   1. Require View of Reviewer PDF After Edit Submission

Edit Submission After Decision and Final Disposition

See Allow Editor and Publisher Roles to Edit Submissions

For information about the sub-permissions, see Editor Access to Reviewer PDF

Download Source Files

1. Download Companion Files
2. Upload, Hide and Restore Companion Files
3. View File References
   1. Edit File References
   2. Rename Files on Download (based on File Reference

These permissions dictate how the Editor role may work with companion files. For related information, see Configure Companion File Handling

Assign Manuscript Classifications

See Classifications and Keywords

Manage Other Authors

• Edit Other Author Email Address
• Set Other Author Verification Status

See Configure "Other Author" Information Parameters

Bypass "Restricted File Types" Requirements

See Restricting file types for Submission Items

Edit Global MS ID

See Global Identifiers for Transferred Submissions

Discussion Forums

View All Discussions

See Configure Discussion Forums

Initiate and Manage Discussions

[Select: My Discussions Only OR All Discussions]

Transmittal Form

View Transmittal Form

See Access to Transmittal Form

Edit Transmittal Form Fields

Release Transmittal Form and Source Files to Production System

Release Transmittal Form and Source Files to Production System after Final Disposition of Accept

Sending Email

Send Batch Email

See Configure Use of Batch Email

Send Ad Hoc Email

See Configure Ad Hoc Letters

Viewing and Editing People Data

Search People

• Send Username and Password
• Change ORCID iD
• Change Email Address
• Change Preferred Method of Contact
• Change Editor Role Designation to/from [Role selections made from a drop-down list]
• Change Publisher Role Designation to/from [Role selections made from a drop-down list]
• View Personal Correspondence History

See Secure Permissions for Viewing and Editing People Data

Inactivate Users

See Configure Merge People Records and Inactivate People Record

Anonymize Users

See Required Data Protection Features

Merge Duplicate Users

See Configure Merge People Records and Inactivate People Record

View People Activity Details

See Configure "People Information" Page

View Additional People Details

• Edit Additional People Details

See Configure Additional People Detail Field

View People Notes

See Configure People Notes and Detailed People Notes

Edit People Notes

View Detailed People Notes

Manage Detailed People Notes

View Portal-shared Detailed People Notes

Manage Portal-shared Detailed People Notes

View People URLs

See Include Personal URLs in People Records

Edit People URLs

Flag Icons

View Submission Flags

See Flags for Submission Records

Turn On Submission Flags

Turn Off Submission Flags

View Submission Flag History

View People Flags

See Flags for People Records

Turn On People Flags

Turn Off People Flags

View Identity Confidence Check Results

• Override Identity Confidence Score

Proxy Activities

Proxy Power [Select Allow or Prevent option for proxy for users who have never logged in. Prevent option may be limited by Role Family.]

See Proxy Functions

Proxy Register New Users

See Configure Proxy Registration

Administrative and Reporting Functions

System Administration Functions [select: Unrestricted Access OR Restricted Access]

See Assign System Administrator Rights

Produce Reports

See Configurations for Reporting

Create Automated Reviewer Reminders

See Reminder Letters and Automated Reminder Reports

Send Reviewer Reminders

Send Editor Reminders

Create Automated Author Submission Reminders

Create Automated Author Revision Reminders

Create Automated Author Transfer Reminders

Create Automated Author Invitation Reminders

Send Author Reminders

Restrict Reminder Reports to Assigned Submissions

Search/Manage Conference Submissions

See Configurations for Conference Submissions

Initiate Rebuttal

See Author Rebuttal

Set Final Disposition

See Set Final Disposition

Cross-publication Login

Access "Go To" Publication List

Enables the Edit Go to Publication List link on the Update My Information page. The user configures the list of publications to appear in the Go to Publication shortcut list.

Allow Automatic Login to this Role

Enables the user to log in automatically to the site on which this permission is set when accessed via the Go to Publication shortcut. Use in combination with the permission above.